Word Processing Lesson 5 Flash Cards

Front

Access method for documents

Back

Unique web address for each document

Answer explanation

Giving his coworkers a unique web address for each document is the best way to provide access, as it allows them to directly open and view the documents online, ensuring they have the correct permissions set.

Front

Term for multiple users working on the same document

Back

Online collaborating

Answer explanation

The term 'online collaborating' refers to multiple users working together on the same document in real-time, allowing for simultaneous edits and contributions, which distinguishes it from the other options.

Front

Term for allowing access to documents by selected people

Back

Granting permission

Answer explanation

The term "granting permission" refers to allowing specific people or groups access to your document, with options for either editing or read-only access. This is the correct choice for the question asked.

Front

Feature in Google Drive/OneDrive to preserve changes

Back

Autosave

Answer explanation

The correct answer is Autosave, a feature in Google Drive and OneDrive that automatically saves changes to documents in real-time, eliminating the need for manual saving.

Front

Document sharing option for revisions

Back

Can Edit

Answer explanation

The 'Can Edit' option allows users to make changes to a document, including revising it. In contrast, 'Can Comment' only permits comments, 'Can View' restricts access to viewing, and 'Can Save' is not a standard sharing option.

Front

Document sharing option: Read only

Back

Can View

Answer explanation

The 'Can View' option allows users to read a document without making any changes. In contrast, 'Can Edit' and 'Can Comment' allow modifications, while 'Can Save' is not a standard sharing option.

Front

Command to copy document locally in Google Drive/OneDrive

Back

Download

Answer explanation

The correct command to make a copy of a document and store it locally on your computer in Google Drive or OneDrive is 'Download'. This option allows you to save the file directly to your device.

Front

Feature showing document changes

Back

Revision/Version History

Answer explanation

The 'Revision/Version History' feature displays a list of changes made to the document, allowing users to track edits and revert to previous versions if needed. This is essential for document management.

Front

Real-time collaboration

Back

Multiple users editing a document simultaneously

Answer explanation

The term 'real-time collaboration' refers to multiple users working on a document simultaneously, allowing for immediate updates and interactions, which is essential for effective teamwork.

Front

Command to recreate document in another language

Back

Translate Document

Answer explanation

The command 'Translate Document' is specifically designed to convert your document into another language, making it the correct choice. Other options do not serve this purpose.