UHS Finance

Front

The UHS Finance Team ________

Back

Processes all cash and check deposits for UHS, Orders and receives all vaccine orders for both OPMS and OHS, Submits Casual Hire forms for all of UHS.

Answer explanation

This is just a short list of the responsibilities of UHS Finance.

Front

True or False: The UHS Finance Team onboards new vendors

Back

False

Answer explanation

Shared Services helps staff onboard new suppliers.  Please email the vendor’s name, the contact's name, email address, a brief description of the services/goods requested, and an approximate amount of payment to [e-mail]. 

The UHS Finance Team can help determine if a vendor is already active in the system. 

Front

True or False: The UHS Finance Team enters vacation hours not logged within 30 days of the date used.

Back

False

Answer explanation

Staff and supervisors can enter vacation, personal, and sick hours up to 90 days after usage.  The UHS Finance Staff enters paid time off hours after 90 days.  It is recommended that supervisors, or their delegates, review paid time off hours for staff on a regular basis.  Reports can be scheduled and sent monthly.  Please note absence corrections or missed entries can only be done within six months of usage.

Front

True or False: The UHS Finance Team submits the vacation payout payments for departing staff members

Back

True

Answer explanation

Upon receiving the “Employee Exit Form” (located on the UHS SharePoint page) and the departing staff member’s resignation letter (from the supervisor), the UHS Finance team reviews with the staff member and their supervisor the current vacation balances.  At this time, they also confirm any accruals that may occur until the departing date as well as any planned time off.  This establishes the anticipated vacation hours for the payout.  Upon departing, the UHS Finance team reviews the final balance with the supervisor and processes the payment request with HR.

Front

The UHS Finance Team asks budget managers to reconcile spending plans and adjust forecasted expenses on a/an _________ basis.

Back

Monthly

Answer explanation

The UHS Finance Team asks budget managers to reconcile their expenses and adjust their forecasted expenses for the rest of the year on a monthly basis.  Beginning this fiscal year, the UHS Finance team has scheduled formal budget check-ins mid-year with budget managers to review forecasted expenses more thoroughly.

Front

True or False: Hourly paid staff payroll processes on a monthly basis.

Back

False

Answer explanation

Hourly paid staff payroll is processed on a biweekly basis.  The UHS Finance team sends reminder messages with deadlines the Friday prior to the payroll process.  An additional reminder is sent on the morning of the deadline.  For a non-holiday or non-shortened payroll process, time entry by staff and approval by supervisors is required by 11am on Mondays.  For holiday and shortened payroll processing, specific deadlines are communicated to all UHS staff.

Front

If you are needing to purchase something that was not budgeted already, you should ______________.

Back

Get approval from your supervisor, Confirm existing funding availability with your area's budget manager, Reach out to UHS Finance, Complete a Special Budget Request (SBR) form and include a formalized quote.

Answer explanation

If you are needing to purchase something that was not previously budgeted within the fiscal year, there are many steps to ensure UHS has the available funding to support the purchase.  Reviewing the request with your supervisor ensures that the need is immediate (or within the fiscal year).  Confirming with your area’s budget manager allows the review of existing funding for anything that may be available for reallocation towards this purchase.  Notifying UHS Finance ensures that the proper purchasing policies are followed.  Completing an SBR with a formalized quote finalizes the process for UHS senior leadership approval.  Once it is approved by UHS senior leadership, you work with your budget manager and UHS Finance team to make the purchase.

Front

When sending a request to the UHS Finance team, who should I contact?

Back

The whole squad

Answer explanation

To ensure that your request is handled in a timely manner, we ask that you send requests to the entire UHS Finance team.