Case Study 10 Qu 1 Time and Task Man

Front

What does prioritising tasks mean?

Back

Categorize tasks into urgent/important, important/not urgent, urgent/not important, and neither to focus on high-priority work first.

Front

What actions should you take to ensure that you do not taking on too much work?

Back

Be assertive, learn to say no, and delegate tasks to team members.

Front

When setting clear goals and deadlines what criteria should be considered?

Back

Define specific, measurable, achievable, relevant, and time-bound (SMART) goals to stay focused and ensure timely completion of tasks.

Front

What should you use and do to ensure there is forward planning in relation to your work?

Back

Use an e-diary to plan tasks and meetings effectively; break down tasks into manageable parts.

Front

What can you use to plan and schedule work effectively?

Back

Use digital planners, calendars, or task management tools to organize daily and weekly workloads efficiently.

Front

What factors should you consider to delegate responsibilities to a team?

Back

Assign tasks to capable team members based on their strengths to improve productivity and team engagement.

Front

How do you limit distractions and interruptions in the workplace?

Back

Set designated times for checking emails and phone calls to allow deeper focus on tasks.

Front

What should you do to reduce answering too many phone calls?

Back

Control conversations to avoid time wastage; take messages and call back at convenient times.

Front

How do you conduct efficient meetings?

Back

Keep meetings structured with a clear agenda, set time limits, and ensure discussions remain relevant.

Front

What does the adoption of the “Two-Minute Rule” mean?

Back

If a task takes less than two minutes, do it immediately to reduce task accumulation.