Food Purchasing, Receiving and Storing Control

Front

What is the primary responsibility of the purchasing department?

Back

The purchasing department is responsible for sourcing, receiving, storing, and issuing stocks, which could be in the form of food, beverage, supplies, and equipment.

Front

What are the objectives of the purchasing department?

Back

To meet financial targets, maintain quality, and meet buyer’s and consumer’s requirements.

Front

What are the Six Rs of purchasing principles?

Back

Right Quality, Right Quantity, Right Time, Right Source, Right Price, Right Place.

Front

What is the first function of purchasing?

Back

Receiving indents, which involves accepting and verifying incoming requests for goods or materials from different departments.

Front

Why is the assessment of demand important in purchasing?

Back

It ensures that the description of needs is clear and precise, preventing costly errors in ordering.

Front

What is the significance of selecting sources of supply?

Back

It is crucial for determining where to procure requisitioned items, ensuring quality and reliability.

Front

What should be included in a purchase order?

Back

Description and specifications of the material, quantity ordered, transport and packing charges, supplier details, delivery date, price, and terms of payment.

Front

What is the purpose of verifying invoices in the purchasing process?

Back

To ensure that orders are accurately executed and to facilitate timely payments to suppliers.

Front

What checks should be performed upon receiving goods?

Back

Check delivery notes against purchase orders, verify product specifications, check weights, expiry dates, and inspect for damages.

Front

What are the storage temperature requirements for different types of goods?

Back

Dry goods at room temperature, refrigerated goods at 0 to 5°C, and frozen goods at -18 to -24°C.