Meetings: Agendas and Procedures

Front

What is the primary purpose of a meeting?

Back

To discuss matters of mutual concern and come to a solution or make a decision.

Front

What are the two main types of meetings?

Back

Formal and informal meetings.

Front

What characterizes a formal meeting?

Back

A formal meeting is structured, follows an agenda, and has a notice circulated prior to the meeting.

Front

What is an agenda in the context of a meeting?

Back

A list of items to be discussed during the meeting.

Front

What is the role of the chairperson in a meeting?

Back

To preside over the meeting, maintain order, and ensure all members have the opportunity to speak.

Front

What are the responsibilities of a secretary in a meeting?

Back

To take minutes, draft notices, and manage correspondence.

Front

What is the significance of minutes in a meeting?

Back

Minutes provide a record of what occurred during the meeting, including decisions made.

Front

What are the advantages of meetings?

Back

Meetings allow for participation in decision-making, pooling of resources, and dissemination of information.

Front

What are some disadvantages of meetings?

Back

Meetings can be unnecessary, poorly attended, and may evoke negativity if not conducted properly.

Front

What is a public meeting?

Back

A meeting that is open to everyone who wishes to attend.