Yr 11 OCR Cambridge Nationals IT

Yr 11 OCR Cambridge Nationals IT

- PPE revision

Yr 11 OCR Cambridge Nationals IT - PPE revision

Each project life cycle consists of four main stages - Initiation, Planning, Execution and Evaluation.

For each stage - there are a number of INPUTS and OUTPUTS

E.g. for the 'initiation stage' - we input user requirements, and user constraints,

There are outputs... what are they?

Multiple Select

Which of these are considered outputs from the initiation stage?

• Feasibility report

• Test plans

• Legislation implications

• User constraints

Planning

On successful completion of the initiation stage - we need to look at the planning stage.

For planning a project - there are a number of planning tools available for project managers to use.

These include: Gantt charts, PERT charts, flowcharts and task lists.

Multiple Choice

Which planning tool is represented by this image?

• Visualisation diagram

• Task list

• Mind map

• PERT chart

Legislation

It is important to consider the legislation associated with each and every project.

What do we mean by the term 'legislation'?

Multiple Select

Which of the following would be considered applicable to data protection (Data Protection Act/GDPR)?

• Data subject right to have data erased if no longer used

• Data subject right to be able to see others' data

• Data subject right to have data checked for accuracy

• Data controller right to sell data on to 3rd parties

Planning tools

There are specific 'project management tools' (software) available to create Gantt charts, PERT charts.

Other general applications software can be used to create different project management tools such as visualisation diagrams, flowcharts, mind maps and task lists.

Fill in the Blank

Which general applications software tool might you use to create a planning tool such as a flowchart or task list?

This is an example of a PERT chart.

We can trace through PERT charts and find the time to complete the project.

We can find the critical path through a PERT chart (the longest path to complete all stages, with the shortest time).

Multiple Choice

PERT charts have some tasks which can run at the same time as others (parallel tasks).

Some tasks can only be run after others are completed.

What is the term given to tasks which cannot start until others/earlier tasks are completed?

• Dependencies/dependant

• Contingencies/contingent

• Workflow

• Success criteria

Project constraints

For any project to be successful, it is important to consider the project constraints.

Poll

"Bob says that he will not have any constraints to his project, because he has an unlimited budget and unlimited time to complete the project.

Bill says that constraints will still exist."

Who do you agree with?

• Bob

• Bill

Planning and software types

As part of the planning stage - it is important to identify the type of software to be used in the project.

Project management software

Spreadsheets

Database

Word processor

DTP software

Presentation software

Multiple Choice

Software

Which software would be best suited to creating a leaflet?

• Word processor

• DTP

• Spreadsheet

• Project management software

Planning documentation

It is important to create (as part of the planning documentation) - various additional documents.

These include:

- data dictionaries - e.g for a database - the fieldnames and data types

- asset logs - a (detailed) list of the 'assets' used in your project

- prototype(s) - sample screen layouts for the project

- (a) house style - a list/diagram showing fonts, colours used etc

Multiple Choice

This is an example of a...

• asset log

• house style

• prototype

• data dictionary

Planning - risks, mitigation

It is important to mitigate some risks - provide solutions to possible issues that might arise in projects/project development.

Security is a concern, particularly where data could be compromised/accessed without permission (and potentially shared, edited and/or deleted).

Equally data may be at risk from environmental disasters.

Multiple Select

Which TWO of the following could be considered logical security methods to protect data (mitigate risks) from disaster?

• Magnetic over-writing

• Secure backups

• Encryption

• Biometrics