Parts of an Email

Parts of an Email

Multiple Choice

Which of the following allows you to write a message in Gmail to be sent?

• Inbox

• Sent

• Archive

• Compose

• Subject Line(Subject:): What is the email about? A good subject line summarizes the email and makes it sound important enough for the reader to open. Subject lines like “Hello” or “Meeting” are vague and make it difficult to know what the email will be about.

• Sender (From:): The email address of the person who sent the message appears here. Most email services display the person’s name before their email address to make it easier to identify them. When you press “reply,” your email will only go to this person.

• Recipient (To:): If you are receiving the message, your email address probably won’t appear here. Instead, you might see wording like “to me.” 

Multiple Choice

In sending emails, you are required to provide a subject line for your message.

• Sometimes

• Always

• Never

Multiple Choice

Which line of the email provides an idea to the receiver of what the message is all about?

• BCC:

• To:

• Subject:

• CC:

Types of Email Recipients

• Carbon Copy (CC) – people who receive the email for their own information, but who are not expected to reply. When you press “reply all,” all of these addresses receive your response.

• Blind Carbon Copy (BCC) – people who receive the email but are not listed as recipients. Senders use the BCC section if they don’t want people to know who else has got the email. They do not receive “reply all” responses.

Multiple Choice

Which of the following email address lines refer to the receiver of your mail?

• TO:

• CC:

• BCC:

• SUBJECT:

Multiple Choice

If you wish to send a copy of the email to another person without the knowledge of the intended receiver, you should use -

• BCC:

• To:

• CC:

• From:

Multiple Choice

You can send an email to multiple receivers?

• True

• False

Body of Emails

• Salutation: After the subject line, your email salutation, or greeting, is the next part that the recipient will see. It should match the tone you’re trying to set in the rest of your email. Don’t skip this part unless you are emailing back and forth quickly with someone in a virtual conversation.

• Email Body: The email body contains the message of the email. Effective emails keep their email bodies short and add more extensive information to the attachments. For formal emails, such as messages to an employer or emails to your teacher, it’s best to avoid common email abbreviations.

• Closing: If an email message is an electronic letter, it’s polite to end it with a closing. The closing you choose should match the tone of the rest of the email. Formal closings include “Sincerely” and “Thank you,” while more friendly messages can use “Talk to you soon!” or “See you later!”

Multiple Choice

Which of the following can be inserted into an email message?

• link

• file from the computer

• screenshot

• signature

• all of the above