MS Word formatting

MS Word formatting

Format Painter

• Imagine you wrote an essay but realised that certain parts you need done in a certain style.

• It could take a long time to go through the essay and make all the changes.

• Format painter can help speed up this process

Format painter

• Format painter allows us to easily copy the font format from one part of a document to another

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Using the format painter tool

• Select a part of the document that has the font format that you wish to copy

• Locate the format painter button, usually located top left of the screen

• You will notice that the cursor has a little paint brush next to it.

• Click and drag over the text you want to change

• NOTE: If you want to make more than one change, you will have to double click on the format painter button.

Multiple Choice

Format painter allows to:

• Change the format of an entire document with one click

• Easily copy font format from one part of a document to another

• Easily copy text from one document to paste on to another

• Use different colours to decorate a document

Character formatting

Superscript and Subscript

Superscript

Superscript literally means 'above text'. To make text superscript means to format it so that it is higher than the normal text and usually a little smaller.

Subscript

Subscript is the opposite.

Subscript literally means 'below text'.

To make text subscript means to format it so that it is lower than the normal text and usually a little smaller.

Examples

• Superscript 5²

  
  

• Subscript H₂0

Multiple Select

Choose 2 of the below:

• Subscript means above text

• Superscript means below text

• Superscript means above text

• Subscript means below text

How to make text superscript or subscript (the slightly longer way!)

• Right click and from the pop-up menu, choose 'font'

• A menu will pop up. Make sure you have the 'font' tab selected

• You will be able to 'check' (tick) the box with the option you want.

How to make text superscript or subscript. (A quicker way!)

• On the ribbon at the top of the screen, you may see 2 buttons

• X^{2 -}-makes text ^superscript

• X₂ - makes the text _subscript

Character spacing

• Sometimes, the text you have typed may not fit in to the space you want it to.

• If you start changing font sizes and margins, the document may not look the way you want it to!

• One option is to change the spacing between characters

• This is also known as changing the 'tracking'

How to change the spacing

• Right click and from the pop-up menu, choose 'font'

• A menu will appear. Make sure you have the 'advanced' tab selected.

• At the top of this menu, you will see drop down options that allow you to choose 'expanded' or 'condensed'.

• Expanded will INCREASE the spacing between the characters while condensed will DECREASE the spacing between characters.

• Adjust the number to the right to change the amount of space between characters.

Multiple Choice

Changing character spacing is also known as changing the

• Spacing

• Gaps

• Tracking

• Distance

Multiple Select

Select the 2 options that are correct

• Expanded text is when the distance between characters is smaller

• Condensed text is when the distance between characters is smaller

• Expanded text is when the distance between characters is larger

• Condensed text is when the distance between characters is larger