Implementation / Execution of the Program / Project

1.2. Time Management

- is the process of planning and controlling how much time to spend on specific activities.

Benefits of Time Management

• Stress relief

• More time

• More opportunities

• Ability to realize goals

Tips for Effective Time Management

• Set goals correctly

• Prioritize wisely

• Set a time limit to complete a task

• Take a break between tasks

• Organize yourself

• Remove non-essential tasks/activities

• Plan ahead

Implications of Poor Time Management

• Poor workflow

• Wasted time

• Loss of control

• Poor quality of work

• Poor reputation

Open Ended

Why it is important to manage your time well?

1.3. Scope Management

- is a process that helps in determining and documenting the list of all the project goals, tasks, deliverables, deadlines, and budgets as a part of the planning process. The scope document details the list of activities for the successful completion of the project.

A well-defined project scope management helps avoid common issues like:

• Constantly changing requirements

• Pivoting the project direction when you are already mid-way

• Realizing that the final outcome isn’t what was expected

• Going over the discussed budget

• Falling behind the project deadlines

Project scope management process

• Planning scope management

• Collecting requirements

• Defining the scope

• Making a work breakdown structure

• Validating scope

• Controlling scope

Multiple Choice

While working as the Project Manager of an electrical wiring rehabilitation in your school, you are visited by the Project Sponsor. The Sponsor asks you to use a fire retardant wire and not the common wire which has been mentioned in the scope statement. What should be your next step?

• A. Ask the team to accommodate the request as soon as possible

• B. Look for cheaper suppliers so that the cost impact can be minimized

• C. Set up an emergency team meeting

• D. Refuse the request and ask the sponsor to use the change management system

1.4 Cost Management

is the process of estimating, budgeting and controlling costs throughout the project life cycle, with the objective of keeping expenditures within the approved budget.

For a project to be called successful, it’s necessary that:

• it delivers on the requirements and scope

• its execution quality is of a high standard

• it’s completed within schedule and

• it’s completed within budget.

By implementing efficient cost management practices, project managers can:

• Set clear expectations with stakeholders

• Control scope creep due to transparencies established with the customer

• Track progress and respond with corrective action at a quick pace

• Maintain expected margin, increase ROI, and avoid losing money on the project

• Generate data to benchmark for future projects and track long-term cost trends

Steps in Project Cost Management

• 1. Project Resource Planning

• 2. Cost Estimation

• 3. Cost Budgeting

• 4. Cost Control

Multiple Choice

Suppose you were instantly appointed by your school head as the Administrative Officer. Would you control costs differently than the current approach?

• YES

• NO