Unit 31 set up ab usiness or Record Systemfor a Small Busine

Unit 31 set up a business or Record System for a Small Business

G270

our objectives

• Warm up activity

  
  

• Practicing CBT questions on Quizizz

• Identify the deference between Records and documents.

• Practicing CBT Questions on Quizizz

• Plenary on Padlet

Starter activity

• https://wordwall.net/resource/19919570

• 
  

Record Vs. Document

• Documents and records may sound alike but there is a big difference between the two.

• •Documents are created by planning what needs to be done and records are created when something is done.

• •Documents can change and records don’t (must not) change.

Multiple Select

Select the correct examples of documents.

Multiple Select

Select the correct examples of documents.

Examples of Documents

- Notes

- Reports

- Brochures

- Letters (formal/ informal)

Record Vs. Document

• •Document: Information used to support an effective and efficient organizational operation.

• •A document consists of any information you use to run your company.

• A document is a content file that has information in a structured or unstructured format. It is an editable file.

• •Documents can be stored as paper or digitally. It can be changed and revised as needed.

Multiple Choice

TRUE or FALSE

A word processor can be used to edit documents.

• TRUE

• FALSE

Multiple Choice

Which of the following is NOT a document?

• A) Brochure

• B) Icon

• C) Letter

• D) Report

Formatting Text

1. Fonts

2. Fonts style and sizes

3. Decorative Text

4. Edit text by 'Find and Replace'

Choosing fonts

They are different fonts and choosing the right font is important as it determines the appearance of text.

Formatting Text

1. Fonts

2. Fonts style and sizes

3. Decorative Text

4. Edit text by 'Find and Replace'

Multiple Choice

TRUE or FALSE

To improve the appearance of a formal document, we should use a lot of decorative text.

• TRUE

• FALSE

Record Vs. Document

• •Record: Evidence about a past event.

• •Records are historical files that provide “proof of existence.”

• They are used to prove a state of existence of the business

Multiple Choice

All the forms of paper records below are true EXCEPT:

• minutes meeting

• microfilm

• memo

• engineering drawing

Record Vs. Document

• These are “live” files currently being used in transactions.

• Some examples of documents are customer lists, purchase orders, and phone lists.

• •Many records start out as documents and then become records when they are finalized.

• •For example, an empty form is a document and then after it is filled in becomes a record.

Fill in the Blanks

an empty form is a...….. and then after it is filled in becomes a...……...

Open Ended

What are the deference between records and documents ?