Leardership - Planning Documentation

Leardership - Planning Documentation

Planning a great event

Use this Acronym to Plan

​S Situation

​A Aim

​E Execution

​S Support and Supplies

​C Communication

​Situation

• Why are we doing what we are doing?

• Who has asked?

• What's the purpose?​

  ​Example: "every year, the school participates in the Terry Fox Run, the administration has asked that the leadership class plans the event"

​Aim

• ​What is needed of us to do?

• ​Give a one sentence explanation.

• ​Should be very brief

• "example: ​the leadership class will plan the terry fox run for the day of Sept ___. All students are expected to participate"

​Execution

• ​Break your event down into phases:

• ​Phase 1: SET UP

• ​Phase 2: THE EVENT ITSELF

• ​Phase 3: The clean up and wrap up​

​Support and Supplies

• ​list any supplies you will need for your event (we'll be putting the cost in later)

• ​List any people you will need help from

• ​any transportation needed?

• ​any pre-ordered equipment?

​Communication

• ​Who is the "authority" in this event? Answer: principal or assistant principal

• ​Who is the person who is truly in charge? Name that person so ppl know who to go to.

• ​Who is in charge of smaller parts to the event? Example: stations, bringing in things

• ​Are we contacting the media?

• ​How do we tell the other teachers? What do we tell them?

• ​are there members of the community we should involve?

​Time Table and Taskings

• ​Time/Activity/Whose in Charge

• ​Think about events that happen outside of phase 2 (example - set up and tear down)

​Supplies and Budget

• ​List everything you will need for this event, including paper/pens/speakers/tables, etc

• ​List the approximate cost of items (some the school will already have)

• ​List any starting budget that you may already be aware of (has the principal given us an amount?)

​Don't forget the wrap up

• ​what happens at the end of your event?

• ​Who cleans up?

• ​what needs to be done?

• ​do we pass things on to the media?

​Now, Lets start putting this to paper

​With your group:

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​Open up one document - share with everyone in your group

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​Start by filling out the Situation and the Mission

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​Note the due dates of your plans