Unit 8: Write A Report

Unit 8: Write A Report

by NORDIANA Moe

​PLAN

​When writing a report, follow the plan below:

* ​Write the following at the top:

​To:

​From:

​Subject:

​​​INTRODUCTION

* ​State what the report is about. Use phrases like:

• ​The aim / purpose of this report is to ...​

• This is a report on ....​

• This report describes / focuses on / deals with ...​​

MAIN PART ( 2 - 4 PARAGRAPHS)

• ​Give information and expand on the points you want to make.

• ​Make recommendations / suggestions

​CONCLUSION

* ​State your overall impression / opinion. Use phrases like:

• ​All in all... *On thw whole... * In my opinion...

• ​To sum up ... * In conclusion... * From my point of view...

​

​

TIPS!

​When writing a report:

• keep in mind who you are writing the report for and why so that you write in an appropriate style; formal if you are writing it for a superior or semi-formal if you are writing for a peer group.

• ​choose three of four of your ideas and organise them into separate paragaraphs for every major point.

• ​use headings to indicate what topic each paragraph focuses on.

• ​present the information in an impersonal, formal way. One way of doing this is by using the Passive Voice.

Multiple Choice

Now read the report below and choose the appropriate heading for each paragraph.

To: Abang Othman Masagus, Head Teacher of SMK Green Road

From: Paul Abidin

Subject: Shine In The Dark

1. ...............................................................................................................................................

This report focuses on some aspects of our school magazine, Shine in the Dark,

which need to be improved in order to update it and make it more appealing.

Choose the appropriate heading.

• Student involvement

• Becoming digital

• Conclusion

• Introduction

• New features

Multiple Choice

Now read the report below and choose the appropriate heading for each paragraph.

2. ...............................................................................................................................................

It is a fact that the Internet has changed the way people get informed nowadays. As a result, an online version of the magazine would be easier for students to access than its printed form. It would also make the magazine available to parents and other people in the community.

Choose the appropriate heading.

• Student involvement

• Becoming digital

• Conclusion

• Introduction

• New features

Multiple Choice

Now read the report below and choose the appropriate heading for each paragraph.

3. ...............................................................................................................................................

A large majority of the students believe that Shine in the Dark should have more variety. For example, discussion forums, chat rooms and a place for students to publish their projects and artwork are just a few ideas of what could be added to the online version of the magazine.

Choose the appropriate heading.

• Student involvement

• Becoming digital

• Conclusion

• Introduction

• New features

Multiple Choice

Now read the report below and choose the appropriate heading for each paragraph.

4. ...............................................................................................................................................

Last but not least, more students should be involved in all stages of the publication process, for example when deciding on the topics, when writing up the articles or when working on the design. If we go online, a lot of students from ICT classes would be motivated to volunteer their help and ideas.

Choose the appropriate heading.

• Student involvement

• Becoming digital

• Conclusion

• Introduction

• New features

Multiple Choice

Now read the report below and choose the appropriate heading for each paragraph.

5. ...............................................................................................................................................

To sum up, I believe that if the above recommendations are carried out, Shine in the Dark online will be a huge success.

• Student involvement

• Becoming digital

• Conclusion

• Introduction

• New features

​The information in a report is usually presented in an impersonal, formal way. One way of doing this is by using the Passive Voice.

​

​Passive Voice 1

• ​The students at this school are taught parkour by Mr Simmons on Thursday afternoons.

• ​The skatepark won't be completed by the summer holidays.

• ​The fire had been put out by the firefighters by the time we arrived home.

• ​Strong trainers should be worn while freerunning.

​

#The Passive Voice is formed with the verb be in the appropriate form and the past participle of the verb of the sentence. The person who causes or carries out the action is called an agent and is preceded by the preposition by.

​ Active Voice>>> Anna bought a bag.

​​ 1. Passive Voice>>> A bag was bought by Anna.

​ >>> Was it bought?

​ >>> It was not bought.

​2. Passive Voice>>> A bag is bought.

​ >>> Is the bag bought?

​ >>> The bag is not bought.

3. ​Passive Voice>>> A bag has been bought by Anna.

​ >>> Has the bag been bought?

​ >>> It has not been bought.

​4. Passive Voice>>> A bag had been bought.

​ >>> Had the bag been bought?

​ >>> It had not been bought.

​5. Passive Voice>>> A bag will be bought.

​ >>> Will the bag be bought?

​ >>> It won't be bought.

​6. Passive Voice>>> A bag can be bought.

​ >>> Should the bag be bought?

​ >>> It mustn't be bought.

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​ 4. 45. 7.

• ​Verbs with two objects

​Some verbs (give, offer, send, etc.) usually take two objects in the active voice, the direct (thing) and the indirect (person):

​Active Voice>>> They offered Anna a bag.

​ (indirect obj) (direct obj)

​

​The Passive Voice can be formed in two ways:

• indirect o​bject as subject + verb be + past participle + direct object

Anna was offered a bag.

​

• ​direct object as subject + verb be + past participle + to + indirect object

​ A bag was offered to Anna.

Open Ended

Rewrite the report below in the Passive Voice to make it more formal and suggest an appropriate heading for each paragraph.

To: Board of Directors of Bedford TV

From: Tom Edison

Subject: Suggestions on how to improve the quality of Bedford TV

1. .....................................................................................................................................................

This report describes what we must do to improve the quality of the local TV channel, Bedford TV.

Open Ended

Rewrite the report below in the Passive Voice to make it more formal and suggest an appropriate heading for each paragraph.

2. .....................................................................................................................................................

To start with, we must do something about the long commercial breaks.

We need to limit them considerably.

Open Ended

Rewrite the report below in the Passive Voice to make it more formal and suggest an appropriate heading for each paragraph.

3. .....................................................................................................................................................

In addition, we should add more variety to the daily programme.

Specifically, people have asked for more entertainment programmes.

Open Ended

Rewrite the report below in the Passive Voice to make it more formal and suggest an appropriate heading for each paragraph.

4. .....................................................................................................................................................

Finally, we should broadcast a special newsw report with local news only once a day. We will attract new viewers that way.

Open Ended

Rewrite the report below in the Passive Voice to make it more formal and suggest an appropriate heading for each paragraph.

5. .........................................................................................................................................................

To sum up, if we carry out the suggestions I have made, we

will improve the quality of Bedford TV considerably.