NOTICE WRITING

NOTICE WRITING

BY Attia Tahseen

NOTICE WRITING

A notice is a formal means of communication. The purpose of a notice is to announce or display information to a specific group of people. Notices are generally meant to be pinned up on specific display boards whether in schools or in public places. Notices issued by the government appear in newspapers.

FORMAT

A notice should be written in the following format:

• the name of the organisation issuing the notice

• the title ‘NOTICE’

• a heading to introduce the subject of the notice

• the date

• the body of the notice

• the writer’s signature, name (in block letters) and designation

Subject | Subject

Some text here about the topic of discussion

On the occasion of National Science and Technology Day, the school has decided to organise a Science Fair. Vikram, the secretary of the Science Society, wants to call a meeting of the office bearers of the society to discuss the arrangements for the fair. Write a notice is not more than 50 words.

Delhi Public School, New Delhi

Notice

13 April 2007

Meeting of Science Society

On the occasion of National Science and Technology Day, the school has decided to organise a fair. All office bearers are requested to attend a meeting in the School Library on 16 April 2005 at 10 am to discuss the arrangements for the fair.

Vikram

Vikram Singh

(Secretary, Science Society)

• Only the most important points should be written.

• One is free to add any relevant information not included in the question.

• The sentences should be short and grammatically accurate.

• They should be in the passive voice as far as possible.

• The notice should be presented within a box.

• The word limit for a notice is 40–50 words (only the words in the body of the notice are counted).

• Information given in a notice must be clear and should not cause any misunderstanding or confusion.

• A notice must be catchy and appealing – it should attract the reader’s attention at once.

• Increase the visual appeal of your notice by using bold letters, catchy slogans, striking words and phrases, etc.

Subject | Subject

Multiple Choice

A notice is

• a letter

• an information for large number of people

• a private information for a person

Multiple Choice

Which one of the following pronoun should be avoided in a notice?

• I

• Me

• My

• All

Multiple Choice

Notices are written for

• an event

• a programme

• a lost property

• All the above

Multiple Choice

The purpose of the notice is to __________________

• give reports of an event

• announce and display information to the whole world

• announce and display information to a specific group of people

• summarize an event

Multiple Choice

What are the four things important to be mentioned about the forthcoming DEBATE COMPETITON?

• Date, Organiser, Time, Venue

• Date, Time, Last Date, Topic

• Date, Time, Topic, Venue

• Date, Time, Place, Topic

Multiple Choice

Which among the following is the correct sequence of elements a notice?

• Date, Issuing Authority & Designation

• Title, Date & Issuing Authority

• Issuing Authority, Date & Notice

• Sender's address, Date & Subject

Multiple Choice

How do you sign yourself off at the end?

• Yours sincerely

  Rahul/ Rani

• Yours truly

  Undersigned

• Secretary, Literary Club

  Rahul/ Rani

• Rahul/ Rani

  Secretary, Literary Club

Multiple Choice

Whose name should be written in the end of notice?

• Authorised person's

• Invitees'

• Receiver's

• Nobody's

Multiple Choice

Notices must answer which questions?

• What, Why and Whose

• What, When and Where

• Whose, What and How

• Why, When and Where