An Introduction To Project Management

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This lesson is mainly a brush-up of PM knowledge taught in the 3rd form. Students will repeat the characteristic features of a project and project management [key terms x4]. They learn how to identify the differences between a project and a routine job. They study and practice how to plan and execute a project.

To accomplish this, they will have to plan a school event – in this case a Practice Firm Trade Fair/Open House Event – according to the rules and using the methods and techniques of project management.

​Overview:

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Understand the concept of project management

Be able to distinguish between a project and ongoing operations

Learn how to plan a project

Identify the project environment

Be able to take on different roles in project teams

​Objective:

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​Group discussion, persuasive speech, time management

Project management basics

Key concepts

Project management

Projects and sub-projects

Types of projects

Ongoing Operations

​Knowledge & Skills:

Basic project management training improves risk assessment and helps you spot mistakes and red flags before it's too late. It also improves your problem solving, planning, and organizational skills.

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​Why should students learn project management?

​VOCABULARY

Key Terms:

What is Project Management?

Project management is a business process beginning with a project assignment and ending with a project approval. Objects of consideration should always be: Project assignment, project objectives, project deliverables, project list of dates, project resources, project costs and project risks.

Some text here about the topic of discussion

Key Terms:

What is a Project?

Projects are complex, mostly new, risky and important tasks for the company undertaking the project. They are goal-determined. The objectives for the scope of work, deadlines, resources and costs are agreed between the project owner and the project manager. Projects are temporary organizations and social systems.

The project owner is typically, but not always, the head of the business unit receiving the product, and bears business responsibility for successful project implementation. The project owner may often act as a “champion” to the project, in partnership with the sponsor​

Key Terms:

What is a Sub-Project?

Project management contains the sub-processes such as project start, project coordination, project controlling and project close-phase. Others include project marketing and project crisis management. These sub-processes are related to one another.

The purpose of the closing phase in the project management lifecycle is to confirm completion of project deliverables to the satisfaction of the project sponsor, and to communicate final project disposition and status to all participants and stakeholders.

Key Terms:

What are Types of Projects?

Projects can be differentiated by industry, location or objective, level of specification and/or level of repetition, ownership, duration and relation to the organization’s processes.

Differentiate simply means to be able to easily separate or identify the difference between two or more things

​JOBS: ROUTINE

Typical responsibilities of the job include: answering calls, taking messages and handling correspondence. maintaining diaries and arranging appointments. typing, preparing and collating reports.

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​Secretay/Executive Assistant

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Typical responsibilities of the job include: Organizes and archives records and documents. Makes copies of paperwork and distributes as needed. Retrieves data and files for other departments and personnel. Uses alphabetical and numerical systems to organize paper and electronic records documents.

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File Clerk

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Typical responsibilities of the job include: helps businesses make critical financial decisions by collecting, tracking, and correcting the company's finances. They are responsible for financial audits, reconciling bank statements, and ensuring financial records are accurate throughout the year.

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Bookkeeper/Accountant

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Provides account services to customers by receiving deposits and loan payments, cashing checks, issuing savings withdrawals, and recording night and mail deposits. Sells cashier's checks, traveler's checks, and series e bonds.

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Bank Teller

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Multiple Choice

What one word best sums up the commonality of these jobs?

• rote

• routine

• boring

​JOBS: PROJECT ORIENTED

• Temporary work efforts with a clear beginning and end.

• Projects can be completely contained within a specific unit or department, or include other organizations and vendors.

• ​A work effort may be considered a project if it meets the criteria established by the organization.

Training Coordinator responsibilities include communicating with managers to identify training needs and mapping out development plans for teams and individuals. Training Coordinators are responsible for managing, designing, developing, coordinating and conducting all training programs in Human Resources.

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Training Coordinator

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Event managers plan and organise promotional, business and social events. They're responsible for running a range of events, ensuring the target audience is engaged and the message of the event is marketed properly. Events play a huge part in the success of a brand or an organisation.

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Event Manager

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Their primary duties include answering questions from clients and resolving problems, setting goals to meet the needs of each team member as well as monitoring the progress of customer cases in their company's tracking system.

Customer Service Manager

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The responsibility of a Marketing Coordinator is to develop and execute the plans for a marketing campaign. They do this through drafting reports, creating content or coordinating its production with sales teams for their strategies to succeed.

Marketing Coordinator

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Multiple Choice

Which description best describes these project oriented jobs?

• Projects can be completely contained within a specific unit or department, or include other organizations and vendors.

• A work effort may be considered a project if it meets the criteria established by the organization.

• Temporary work efforts with a clear beginning and end.

Multiple Choice

Which project oriented job most clearly shows us this work description? "Projects can be completely contained within a specific unit or department, or include other organizations and vendors."

• Marketing Coordinator

• Customer Service Manager

• Event Manager

• Training Coordinator

Multiple Choice

What other project based job would this theory have also been most likely practical although not obviously stated? "Projects can be completely contained within a specific unit or department, or include other organizations and vendors."

• Marketing Coordinator

• Customer Service Manager

• Event Manager

• Training Coordinator

• All

Multiple Choice

Kerry Express, Flash Express, Ninja Van, Best Express, and the postal service are great examples of...

• Both

• Routine

• Project

Multiple Choice

If we had to pick only one label for Kerry Express, Flash Express, Ninja Van, Best Express, and the postal service based on todays lesson, which slot would best describe these types of jobs?

• Both

• Routine

• Project

Multiple Choice

Being a teacher is another really great example of a job that is ....

• Both

• Routine

• Project

Multiple Choice

If we had to put a teacher in a box from todays lesson, the best category to reflect that would be...

• Both

• Routine

• Project

Multiple Choice

A wedding cake designer is a perfect example of ....

• Both

• Routine

• Project

Multiple Choice

Why is a wedding cake designer a perfect example of a project based job?

• Both

• Their jobs are routine and they are needed for a long time.

• Their projects have clear milestones and deliverables that can be met by an employee, but by their nature, they are not needed long term.

Multiple Choice

A lawyer is a perfect example of ....

• Both

• Routine

• Project

Multiple Choice

Why is a lawyer a perfect example of a project based job?

• Both

• Their jobs are routine and they are needed for a long time.

• Their projects have clear milestones and deliverables that can be met by an employee, but by their nature, they are not needed long term.

NICE WORK TEAM !!!

IN THIS SECTION YOU WILL RESEARCH & PLAN AN OPEN HOUSE EVENT USING THE ​METHODS & TECHNIQUES OF PROJECT MANAGEMENT. BUT FIRST, LET'S LEARN SOME PM TECHNICAL KNOWLEDGE

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​Some text here about the topic of discussion.

​ASSIGNMENT

The three most important things that will define your project are:

• Time – they will have preferred deadlines. They may have required deadlines.

• Cost – they may want you to keep within a certain budget.

• Quality – they may set you specific quality standards to meet.

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PM: Objects of Consideration

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Multiple Choice

What are the top "objects of consideration" when undertaking a project?

• Time

• Cost

• Quality

• All

Whether you're in charge of developing a website, designing a car, moving a department to a new facility, updating an information system, or just about any other project (large or small), you'll go through the same four phases of project management:

planning, build-up, implementation, and closeout.

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PM Sub-Processes

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Multiple Choice

What are the four main processes of project management when undertaking a project?

• planning

• build up

• implementation

• close out

• All

A project is an endeavor that is temporary in nature, that is undertaken to produce a unique product. Operations are ongoing execution of activities which occur after product is made to produce same result or a repetitive service.

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Projects & Ongoing Operations

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A project is an endeavor that is temporary in nature, that is undertaken to produce a unique product such as Focus Film; a famous brand in Thailand. The manufacturer makes the item in bulk for the client to distribute to its customer base.

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Projects & Ongoing Operations

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Operations are ongoing execution of activities which occur after product is made to produce a same result or a repetitive service. A really great example of this would be Focus Film being sold in phone stores, at mall kiosks, and online with services such as Amazon, Shoppe, and Lazada to reach a wider and residual customer base.

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Projects & Ongoing Operations

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Multiple Choice

Planning, build up, implementation, and close out make a job an ongoing operation?

• True

• False

Multiple Choice

Projects are ongoing execution of activities which occur after product is made to produce a same result or a repetitive service?

• True

• False

Multiple Choice

Define the term project management:

• (a) the application of processes, methods, skills, knowledge and experience to achieve specific project objectives according to the project acceptance criteria within agreed parameters.

• (b) Project management has final deliverables that are constrained to a finite timescale and budget.

• (c) ongoing execution of activities which occur after product is made to produce a same result or a repetitive service.

• both B & C

• both A & B

IN THIS SECTION YOU WILL RESEARCH & PLAN AN OPEN HOUSE EVENT USING THE ​METHODS & TECHNIQUES OF PROJECT MANAGEMENT.

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​The use of the most recent slide will be beneficial

​ASSIGNMENT REMINDER:

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​The use of the most recent slide will be beneficial

​ASSIGNMENT TASK:

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• Job: You are a realtor

• Task: Sell a house for the owner using your project management skill set to create a successful open house event

• Create: a visual mock up of your open house using guidance from the next slide

curb appeal is the beauty of the property and its surroundings when viewed from the street

​ASSIGNMENT OUTLINE:

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1. Get the timing right (day of week)

2. Plan for safety (time/hours)

3. Market and promote (media/sources)

4. ​Create parking/curb appeal

5. Product placement (marketing info convenience for customers)

6. ​Pleasant and inviting atmosphere

7. ​Contact forms

Questions

We will convene again next session to present and discuss--

THANK YOU