MS Publisher

​Introduction in

MS Publisher

Shane R. Principe

Microsoft Publisher is a program designed to help you create publications, or documents that you can print and distribute.

In this lesson, you'll learn about the advantages and disadvantages of using Publisher. You'll also learn about the Publisher interface, including the Ribbon, rulers and guides, and Backstage view.

Introduction

​Introduction to the Publisher Environment

​The Ribbon

The Ribbon contains multiple tabs, each with several groups of commands. Some tabs, like Text Box Tools or Picture Tools, may appear only when you're working with certain items like text boxes or images.

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The Ribbon

​Viewing Tools

Publisher offers a group of viewing tools to help you control the layout of your text, images, and objects on the page. These viewing tools are for your editing purposes only. They can be turned on and off and will not appear in your printed publication.

Viewing Tools

• ​To access and choose viewing tools, select the View tab, then locate the Show group. Click the check boxes of the various view options to turn them on and off.

​Publication viewing tools include:

​Ruler

You can use the rulers to the left and top of your publication to help you line up text, images, and other objects and get a clearer idea of exactly where those objects will appear on the printed page. When you select an object in your publication, a white space will appear on the rulers to show the object's location.

Viewing tools

​Viewing tools

Baselines

Baselines are evenly spaced horizontal lines you can use to line up text. You'll learn about automatically aligning text to your baselines in the Working with Text lesson.

Viewing tools​

​Viewing tools

Boundaries

Boundaries are dark blue dashed borders that appear around your objects. Viewing object boundaries can be useful when you're aligning objects or wrapping text.

Viewing tools​

​Viewing tools

Guides

Guid​es

• ​Margin guides, which are blue lines that mark the edges, or maargins, of the printable area on each page of your publication. Margin guides are automatically created when you set your page margins.

​Guides are thin lines that help you align various objects. There are two types of guides:

Guides

Guid​es

• Customizable guides, which are green lines you can add anywhere on your publication.

Click either the horizontal or vertical ruler.

1

Drag your mouse to your publication, and release to add the guide in the desired location.

2

Your guide will be placed. You can move it at any time by clicking and dragging it.

3

​To add green guides:

​Backstage view

In Publisher, options for saving, printing, and creating publications are located in Backstage view. It is similar to the Office Button Menu from Publisher 2007 or the File Menu from earlier versions of Publisher. However, unlike those menus, it is a full-page view, which makes it easier to work with.

To access Backstage view, click the File tab.