E-mail Writing

​Email Writing

​Email writing is an essential part of professional communication.

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Sample Structure:​

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Essential ​Elements of an Email Writing

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• Subject Line. What is the email about? ...

• Sender. The email address of the person who sent the message appears here. ...

• Recipient. If you are receiving the message, your email address probably won't appear here. ...

• Salutation. ...

• Email Body. ...

• Closing. ...

• Signature. ...

• Attachments

Open Ended

What are the four basic parts to a professional email?

     

 Good emails should have at least these parts:

Subject Line:

It needs to be attention-grabbing.

•  Short, personal, and action-oriented.Avoid spammy words

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Tips for Writing Email Subject Lines that Work

• Be concise, ​ Keep it short and sincere, Be transparent

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Salutation : Greeting,

Appropriateness depends on:

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How well you know the recipient:

The better you know a person, the more casual you can be in your greeting and the rest of your message​

Open Ended

Jot down any 3 formal salutation

3. CONCLUSION​

• ​Should be brief and express warm wishes and gratitude.

• Should summarize the entire details in not more than a line or two.

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​​EXAMPLE:

When applying for a job:

Thank you for considering me for this position. I look forward to hearing from you!

Sincerely,

​.................

​BODY OF AN EMAIL:

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​ 1. INTRODUCTION

• ​Should be brief i.e 1 or 2 lines.

• Should introduce about the subject or the theme accordingly.

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2. EXPLANATION

• Should not be more than 3 lines.

• Explain the subject in detail.

• Always be straight to the point.

Open Ended

What are 3 things to remember when writing an email?

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• ​Communication

• Attention to detail​

• Writing​

• Prioritize reading the email you're responding to​

​What are email writing skills?

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​How to improve your email writing skills?

• Proofread your work​

• Review common grammar and spelling mistakes​

• ​Slow down

Open Ended

When writing an email what should be the first thing you consider?