PIT Presentation Software

Presentations for PowerPoint

PRINCIPLES OF
DIGITAL
INFORMATION
TECHNOLOGY

CHAPTER 9
Presentation Software

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GS5

•Key Applications

•Domain 5.0 Presentations

•Objective 5.1 Understand file types compatible with presentation

software

•Objective 5.3 Be able to use presentation views and modes

•Objective 5.4 Know how to add animations, effects, and slide

transitions

•Objective 5.5 Know how to create and organize slides

IC3 Certification Objectives

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GS5

•Key Applications

•Domain 5.0 Presentations

•Objective 5.6 Know how to design slides

•Objective 5.7 Identify presentation software options

IC3 Certification Objectives

9.1

Creating a Professional

Presentation

SECTION

Open Ended

Why is planning important to the message of a presentation?

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After completing this section, you will be able to:

•Plan a formal presentation.

•Discuss how to navigate through a presentation.

•Explain how to rearrange, delete, and copy slides.

Section 9.1 Learning Goals

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•attention grabber

•clincher

•external audience

•graphics

•internal audience

•presentation

Terms

•scope

•slide master

•theme

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•Presentation is a speech, address, or demonstration given to a

group

•Public speaking

•Goal to educate or entertain an audience

•Engaging visual and auditory learning mechanisms of the audience

•Consider who the intended audience is and where the presentation

will be viewed

Purpose and Planning

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•Planning a Formal Presentation

•Why Are You Presenting?

•Determine the purpose

•Informing or persuading

•Who Is the Audience?

•Internal audience has specific background and experience

•External audience needs more background information about topic

Purpose and Planning

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•Planning a Formal Presentation

•What Is the Topic?

•Broad idea of what the presentation will be about

•Scope of the presentation is the guideline of how much information

will be included

•Where Is the Information?

•Researching is similar to researching for a written report

•Primary research, secondary research, or both

Purpose and Planning

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•Planning a Formal Presentation

•When Is the Presentation?

•Identify the date of the presentation

•Allow enough time for researching, writing, and practicing

•How Should the Presentation Be Organized?

•Select an approach that supports the message you want to convey

•Prepare an outline

Purpose and Planning

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Purpose and Planning

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•Preparing Content for a Presentation

•Follow the outline

•Think about how spoken language differs from written language

•Introduction

•Introduces topic

•Attention grabber is something to arouse the interest of the audience

Purpose and Planning

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•Preparing Content for a Presentation

•Body

•Where main points are made and supported

•Use of facts and humor can enhance a presentation

•Conclusion

•Summarizes entire presentation

•Clincher is a statement to finish the presentation that will make an

impact on the audience

Purpose and Planning

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•Tips

•Use simple typeface

•7 × 7 rule

•Create focus with use of large images

•Use animation appropriately and sparingly

Preparing Content

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•Navigating a Presentation File

•Arrow keys, page-up, page-down

•[Ctrl][Home],[Ctrl][End]

•Adding New Slides and Text

•Slide master is predefined slide on which the position and

formatting of text boxes and graphics is specified
•Slides can be added in any location in the presentation

Working with a Presentation

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Working with a Presentation

Goodheart-Willcox Publisher

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•Adding Graphics

•Graphics are illustrations, photographs, and drawing shapes

•Use clear, well-designed images

•Avoid overuse

•Can be downloaded from online sources

Working with a Presentation

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Working with a Presentation

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•Adding Video

•Video is inserted into the presentation

•Anyone opening the presentation will have access to the video, even

without Internet or the original file
•Users can configure size of window, playback options, and trim the

video

Working with a Presentation

Goodheart-Willcox Publisher

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•Formatting a Presentation Using a Theme

•Theme is set of specified colors, fonts, and effects

•Consistency throughout presentation reinforces the message

Working with a Presentation

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•Reusing Slides

•Existing slides can be reused in a new presentation

•Inserted slides automatically take on new formatting

•Proofing and Displaying a Presentation

•Review for formatting errors

•Run spell-check

•View the entire presentation

Working with a Presentation

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•Three Views

•Normal

•Outline

•Slide Sorter

•Rearranging Slides

•Deleting Slides

•Copying Slides

Managing the Presentation

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1. What are the six questions that should be asked when planning

a formal presentation?

Why Are You Presenting?, Who Is the Audience?, What Is the
Topic?, Where Is the Information?, When Is the Presentation?, and
How Should the Presentation Be Organized?

2. What is the 7 × 7 rule?

It states not to have more than seven items on a slide or seven
words per item.

Section 9.1 Review

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3. If an object appears on a slide master, where else will it

appear?

On any slide in the presentation based on that slide master

4. What happens if too many graphics are used in a presentation?

The graphics become distracting, and the information will lose its
effectiveness.

Section 9.1 Review

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5. How are slides rearranged in a presentation?

In the Normal or Slide Sorter view, drag the thumbnail for a slide to a
new location in the presentation.

Section 9.1 Review

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IC3 Certification Practice

Which of the following views allows the user to see all slides in a
presentation on the screen at one time?

A. Zoom

B. Slide Sorter

C. Cascade

D. Outline

B. Slide Sorter

Section 9.1 Review

9.2

Adding Transitions and

Animations

SECTION

Open Ended

How do animations and transitions impact the message of a presertation?

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After completing this section, you will be able to:

•Create a new presentation.

•Discuss advanced features of presentation software.

Section 9.2 Learning Goals

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•animating

•background image

•hyperlink

•transitions

Terms

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•Write the text first

•Use Blank Presentation template

•Fill in the default Title Slide

Creating a New Presentation

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Creating a New Presentation

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•Adding Transitions

•Transitions are methods of shifting from one slide to the next

•Add visual interest

•Limit to one or two types

•Animating Objects

•Animating is process of adding motion to an object

•Use should kept to a minimum

Advanced Features

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•Creating a Hyperlink

•Hyperlink is electronic link between a marked place in a document

to another place

•In the document
•To another document
•To file
•To web page

•When the object containing the hyperlink is clicked, the target is

opened

Advanced Features

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•Inserting a Background Image

•Background image is overall image appearing behind all elements

on the slide
•Makes presentation attractive or enhances feeling

•Should not be the main focus

•Should not compete with content

•Use transparency

Advanced Features

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Advanced Features

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•Adding Headers and Footers

•Appears on every slide

•Include slide number, date, or information

•State ownership

Advanced Features

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•Digital Ink

•Used to emphasize different phrases or figures in the presentation

•User can write or highlight text or draw figures

•Touch-enabled devices have this feature turned on automatically

•Screen Recordings

•Record a video of something playing on screen in another program

•Full screen or selected area

Advanced Features

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•Creating Sections

•Help keep slides organized by content

•Established sections can be renamed

•Using Zoom Features

•Summary, Section, and Slide Zooms

•Allow the user to link to different slides in the presentation so the slides

to not have to be presented in a linear order

•Summary and section zoom slides act like a landing page

Advanced Features

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•Using Zoom Features

•Magnifying an Image on a Slide

•Click the magnifying glass icon

•Drag the mouse over the area to be magnified

Advanced Features

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1. What slide is included by default in a blank Microsoft

PowerPoint file?

A slide based on the Title Slide master

2. What is the difference between a transition and an animation?

A transition is a method for moving between slides, while an
animation is an object that has motion applied to it.

Section 9.2 Review

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3. What can a hyperlink be attached to in a Microsoft PowerPoint

presentation?

A word or object in the presentation

4. Where does a background image appear on a slide?

Behind all other elements on the slide

Section 9.2 Review

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5. Where are the header and footer located on a slide?

The header is at the top of the slide, and the footer is at the bottom
of the slide, both outside of the area where the main content
appears.

Section 9.2 Review

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IC3 Certification Practice

Entrances such as wipe, fade, push, and cut are examples of:

A. transitions

B. slide advances

C. preview mechanisms

D. animations

A. transitions

Section 9.2 Review

9.3

Charts, Tables, and

Handouts

SECTION

Open Ended

What is the importance of providing handouts to an audience of a presentation?

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After completing this section, you will be able to:

•Describe how to create a table.

•Explain the purpose of charts in a presentation.

•Discuss when to use speaker notes.

•Create handouts for a presentation audience.

Section 9.3 Learning Goals

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•chart

•handouts

•presentation notes

Terms

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•Used to present data

•Easy for audience to view

•Navigate with [Tab] and [Shift][Tab]

•Insert>Table>Tables

Creating Tables

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•Chart illustrates data in a picture-like format

•Also called graph

•Meaning absorbed in one glance

•Common types

•Bar

•Line

•Pie

Creating Charts

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Creating Charts

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•Insert>Illustrations>Chart

•Embedded spreadsheet

•Can be modified after creation

Creating Charts

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Creating Charts

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•Presentation notes are used to keep the speaker on topic; also

called speaker notes

•Not visible during the presentation

•Notes can be entered below each slide

•Can be printed beforehand for the speaker

•Serve as a reminder, not a script

Creating Speaker Notes

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Creating Speaker Notes

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•Handouts are printed materials distributed to the audience

•Also called leave-behinds

•Help listener understand

•Provide additional information

•Especially helpful for technical or complex data

•Distribute before or after presentation

•Can show 1, 2, 3, 4, or 6 slides per page

Creating Handouts

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Creating Handouts

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1. What type of information is presented in a table?

Data such as numerical figures or statistics

2. How does a chart present data?

In a picture-like format

3. When creating a chart in Microsoft PowerPoint, how is a

spreadsheet used?

The data are entered into a spreadsheet and reflected in the chart.

Section 9.3 Review

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4. How are speaker notes used?

They are used to keep the speaker on topic.

5. In general, what is the purpose of a handout?

To help the listener understand the information in the presentation or
to provide additional information about the topic.

Section 9.3 Review

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IC3 Certification Practice

Which of the following are the correct steps to insert a chart into a
Microsoft PowerPoint presentation?

A. View>Gridlines>Chart

B. Insert>Illustrations>Chart

C. Format>Picture Tools>Chart

D.Design>Layout>Insert Chart

B. Insert>Illustrations>Chart

Section 9.3 Review