2023-2024 Counselor Keys

Counselors Keys

Effectiveness System

(CKES)

September 15, 2023

School Counseling Coordinators

Ms. Dena McTyre
Elementary Schools
Ms. Alethia Love
High Schools

Dr. Shannon Crosslin
Coordinator III
High Schools

Dr. Natasha Moon
Middle Schools

This training is designed for

Principals and School Counselors

Principals are the primary and only
evaluators of School Counselors.

(CKES)

COUNSELOR KEYS EFFECTIVENESS SYSTEM

Counselor Instrument Evaluation Tool

●The CKES provide a common definition of a professional school
counselor’s effectiveness to ensure consistency, equity and
comparability across districts and the state.

●The CKES aligns with the four components of a comprehensive
school counseling program (Define, Manage, Deliver, and Assess).​

Yesterday's Services

Today's Program

●Guidance Counselor

●Reactive

●Services Provided to a few students

●Impact measured via feelings and
perceptions

●Ancillary role to school improvement
process

●Schools Counselors in isolation

●Professional School Counselor

●Proactive/Data- Driven

●Services provided to ALL students

●Impact measured via improvement
data

●Essential role in the school
improvement process

●School Counselors are school leaders

Guidance VS. Professional School Counselor

CKES Intent & Purpose

Optimize

Optimize student learning and growth

Improve

Improve the quality of school counseling services by ensuring accountability for
school counselor effectiveness

Provide

Provide a basis for improvement through productive school
counselor performance, appraisal, and professional growth

Contribute

Contribute to successful achievement of goals and objectives defined in the
vision, mission, and goals of Georgia Public Schools

Implement

Implement a performance evaluation system that promotes collaboration between
the school counselor and evaluator and improvement of overall job performance

CKES Summary of Responsibilities

Counselor

Only the principal can complete
the evaluation

Principal

Identify Professional
Standards/activities/goals
based on school behavior,
academic or attendance data

Counselor

Meet with Counselor on regular
intervals to obtain calendars,
artifacts etc.

Counselor

Principal

Principal

Each Counselor should schedule
individual time with the Principal to
review Annual Administrator Agreeme

nt & Addendum – by November 7th

Keep artifacts that
demonstrate Professional
standard for evaluation

Observation of counselor prior
to evaluation

Ten Standards

Four Rating Levels

Professional

Knowledge

Level IV

Performance Standard 1

Level IV

Instructional Planning

Annual Administrative Conference

Performance Standard 2

Level IV

Instructional Strategies

School Improvement Strategies

Performance Standard 3

Level IV

Individualized Instruction

Performance Standard 4

Level IV

Data Collection

Performance Standard 5

Level IV

Data Evaluation

Level IV

Performance Standard 6

Positive Learning Environment

Level IV

Performance Standard 7

College & Career Readiness

Level IV

Performance Standard 8

College & Career Readiness

Example of level III & IV

Performance Standard 8

Professionalism

Level IV

Performance Standard 9

Communication

Level IV

Performance Standard 10

Overall Rating for CKES

CKES

Counselor Keys Effectiveness System

Resources

GaDOE School Counseling Board Rule 160-4-8-.05

https://www.gadoe.org/External-
Affairs-and-Policy/State-Board-of-
Education/SBOE%20Rules/160-4-
8-.05.pdf

Engages in School Counseling
Services for a minimum of five of
six full-time equivalent program
count segments as provided in
O.C.G.A. § 20-2-182(c);

Participates in the training needed
to fulfill the responsibilities of his
or her job assignments;

Has a specific area designated in
each school that is accessible to
all students, including those with
disabilities, and situated to protect
student and parent confidentiality;

GADOE Board Rule

Time Spent of Counseling Programming

Trainings & Meetings

Work Space

Non-counseling duties should be
comparable to the share of
additional duties for the other
faculty and staff in the school.

Ensuring all School Counseling
Services align with the Georgia
Professional Standards
Commission’s school counselor
certification standards and state
requirements.

Duties

Counselors are not Teachers

Observation form for CKES

Flexibility months designed to allow lessons/activities to meet unique needs of schools

DeKalb’s School Counselor

Comprehensive Plan

●
Includes Federal and District Mandated Counseling Lessons with Deadlines

●
Naviance Lessons for Elementary/Middle/High School

●
Highlights Months of Interest

●
2nd Step Lessons for Elementary and Middle School

●
Naviance Career for Elementary

●
High School Important Dates and Points of Interest

Our program focuses on the needs of students by address the key aspects of
counseling, including academic achievement, career guidance and support for
social and emotional challenges.

Adherence to the Comprehensive Plan​

•Provides evidence of the required delivery of the
comprehensive school counseling plan

•Highlights how “other duties as assigned” can impact
your ability to successfully complete your assigned
curriculum

•

.

Infinite Campus Documentation

Step by step videos and handouts.

Enter Contacts in Infinite

Campus: https://content.infinitecampus.
com/sis/Campus.1705/video/learn/enter

-contact-in-contact-log/

View Student Contact

details: https://content.infinitecampus.c
om/sis/Campus.1705/video/learn/view-

student-counseling-contact-details/

View notifications Sent on

scheduled meeting: https://content.infini
tecampus.com/sis/Campus.1705/video/l
earn/view-student-counseling-contact-

details/

Print

Counseling Calendar: https://content.infi
nitecampus.com/sis/E.1414/video/learn/

print-counseling-calendars/

●Must have an annual
calendar for
department

●Monthly/or Weekly
Calendar Visible for
Admin/Staff/Students

●If unable to attend a
counselor meeting,
email Dr. Crosslin
with Principal cc’s

●Adhere to DeKalb’s
protocol request for
all employees (chain of
command emails, phone
calls, etc.)

●Document your
activities/day in
Infinite Campus

THANK YOU!

Videos
Part II

●Creating Annual Student Outcome Goal

Statements Training 2.mov

●Creative Collaborations- School Counselors

and Principals.mov