Email Etiquette

Email Etiquette

How to Write

Professional Emails

Open Ended

Choose one of the questions below to respond:

1. What is the purpose of an email and whom might you write an email to?

2. What is the difference between writing an email and writing a text message?

Writing an Email

You are addressing a teacher or
professional
●Have a Subject

○This gives a 3-5 word summary
of your email

●Have A Greeting

○Dear Mr.___/ Dear Mrs.____

○Good morning Mr. ________,

●Use Academic/Professional
Language

●Be courteous

●Have a “Closing”

○Sincerely, (Your Name)

○Best, (Your Name)

○Warmly, (Your Name)

Teacher Email

Topic: Missing class

Dear Mr._______ OR Dear Ms.________

I will not be in your class today because of ____ (field
trip, group, AI/Suspension doctor’s appointment, sick,
vacation, etc.). Can you please let me know what I will
be missing and what I should for homework tonight?

Writing an Email

You are addressing a teacher or
professional
●Have a Subject

○This gives a 3-5 word summary
of your email

●Have A Greeting

○Dear Mr.___/ Dear Mrs.____

○Good morning Mr. ________,

●Use Academic/Professional
Language

●Be courteous

●Have a “Closing”

○Sincerely, (Your Name)

○Best, (Your Name)

○Warmly, (Your Name)

Teacher Email

Topic: Missing Grade

Dear Mr._______ OR Dear Ms.________

I noticed on the [name of assignment] that I
received a score of ###. I looked at the returned
assignment and I actually scored a ###. Can you
please change my grade in HAC?

Writing an Email

You are addressing a teacher or
professional
●Have a Subject

○This gives a 3-5 word summary
of your email

●Have A Greeting

○Dear Mr.___/ Dear Mrs.____

○Good morning Mr. ________,

●Use Academic/Professional
Language

●Be courteous

●Have a “Closing”

○Sincerely, (Your Name)

○Best, (Your Name)

○Warmly, (Your Name)

Teacher Email

Topic: Help Need with Assignment

Dear Mr._______ OR Dear Ms.________

Would it be possible to schedule a Google Meet
to discuss the assignment. I am not
understanding what needs to be completed.

Best,
Your Name

Writing a Text

●Friends

●Family

●Peers

●Classmates

●Informal Language

●Emojis

●Gifs

Practice Email Scenarios

Scene 1:

Your teacher assigned homework that needs to be handed in my 5pm via Google
Classroom. You thought you were going to have time to work on it after school, but
your cat suddenly got sick and you had to run out to the veterinarian to make sure
your cat is ok. In the taxi on the way there, you decide to email the teacher to ask
them for an extension on the HW so that you don’t lose any points.

Scene 2:

You were absent in class last week so you are having trouble understanding the new
classwork. You feel stressed and overwhelmed because you have watched the video
and the powerpoint but you still don’t get it. You want to schedule a time to meet with
your teacher sometime this week ,one on one so that they can explain it to you better.

Scene 3:

You are having a water leak issue in your house or apartment. Your parents ask you to
write an email to the landlord or a contractor so that they can go to your house/
apartment and fix the leak. Your parents are only available on the weekdays after
3pm.

Assignment

Write an email to one of your teachers to either introduce yourself, inquire
about a missing grade, ask for help, or communicate an absence.

CHECKLIST

❏ Have a Subject
❏ Have A Greeting
❏ Use Academic/Professional

Language

❏ Be courteous
❏ Have a “Closing”