Schedule Management - Slides

Presentation

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Professional Development

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4th Grade

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Practice Problem

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Easy

Afghanistan Center

Used 18+ times

FREE Resource

82 Slides • 2 Questions

Project Schedule Management

Discover the flexible, iterative approach to project delivery that is transforming the way organizations work.

What is Your Approach to Manage Scheule of a Project?

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Open Ended

You are managing a project for the International Committee of the Red Cross (ICRC) in Afghanistan, aimed at establishing healthcare facilities in remote areas to improve access to basic medical services. Due to the complex logistics involved in transporting materials and the need to coordinate with local authorities, maintaining the project schedule is a significant challenge. Unpredictable delays and resource availability issues have already impacted some of the project milestones.

Using PMP standards for Schedule Management, how would you approach managing the project schedule to ensure timely completion of the healthcare facilities? Describe the steps you would take to create, monitor, and control the schedule, addressing potential delays and keeping stakeholders informed.

Type response here

Establishing Healthcare Facilities - Managing Schedule

To manage the project schedule effectively, begin by developing a detailed Schedule Management Plan that outlines how the schedule will be created, monitored, and controlled. Use techniques such as activity sequencing to identify dependencies and create a network diagram to determine the project’s critical path. Develop a realistic schedule baseline by estimating the duration of each task, considering factors like resource availability and local logistical challenges. During the project, monitor progress regularly against the baseline, using tools like schedule variance and earned value management (EVM) to identify any deviations. For any delays, analyze their impact on the critical path and implement corrective actions, such as fast-tracking or crashing, if necessary. Maintain open communication with stakeholders by providing regular updates on schedule performance, highlighting any adjustments, and documenting all changes in the project schedule log to ensure transparency and alignment. This approach helps to keep the project on track while managing potential delays proactively.

Schedule Management Terminology

What are the steps to manage a project schedule?

How to develop the list of project activities?

Open Ended

You are managing a project for the Danish Committee for Aid to Afghan Refugees (DACAAR) in Afghanistan to install Solar Water Purification Systems in rural communities, aiming to provide clean and sustainable drinking water. To ensure effective execution, you need to define the activities required to complete the project deliverables, including tasks like site selection, system installation, and community training on system maintenance.

How would you go about identifying and documenting the project activities? Describe the approach you would take to break down the project work into specific activities and ensure all necessary steps are captured for successful project completion.

Type response here

Solar Water Purification Systems - Define Activities

To define the activities, start by reviewing the Work Breakdown Structure (WBS) and decomposing each work package into specific tasks needed to complete the project deliverables, such as surveying sites, preparing installation materials, assembling equipment, and conducting training sessions. Use tools like expert judgment, decomposition, and rolling wave planning to identify and define each activity accurately, especially for tasks that may require further detailing over time. Document each activity in an Activity List with clear descriptions, identifying any dependencies, constraints, and resource requirements. Develop an Activity Attributes document to capture additional details for each task, such as location, resource type, and duration estimates. This structured approach ensures a comprehensive breakdown of work, aligning each activity with project objectives and setting a foundation for scheduling, resource planning, and project control.