Preparing to Write

Preparing to Write

Writing Process

The writing process is a set of sequential steps for each writing task that includes prewriting, writing, postwriting, and publishing.

Reorder

Put the steps of the writing process in the correct order.

• Prewriting

• Writing

• Postwriting

• Publishing

1

2

3

4

• 1
• 2
• 3
• 4

By following the four-step writing process, you will learn to critique and revise your own writing to achieve the four Cs of communication.

The Four C's of Communication are the qualities of clarity, conciseness, courtesy, and correctness. These standards apply to all types of written communication.

Communication that contains errors or poor language usage reflects negatively on both you and the business for which you work. Using abbreviations and spelling common to text messages is not acceptable in most business organizations.

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Communication that contains errors or poor language usage reflects ​

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on both you and the business for which you work.

Multiple Choice

Which is NOT one of the four C's of communication?

• clarity

• callousness

• conciseness

• courtesy

• correctness

Prewriting

The first step in the writing process is prewriting, which is the planning stage. During prewriting you will define the purpose and topic of your writing as well as analyze the audience. Once these steps have been completed, you will gather the information, research ideas, organize your thoughts, and choose a medium. The medium is the form of communication that you will use. It may be written, visual, oral, or digital.

Multiple Choice

The first step of the writing process is...

• postwriting

• publishing

• prewriting

• writing

Multiple Choice

The form of communication that you will use is called the...

• assignment

• medium

• cache

A good way to begin the prewriting process is to use the journalistic approach. The journalistic approach is asking who, what, when, where, why, and how questions. Answering these basic questions will help gather information.

Multiple Choice

The journalistic approach is...

• conducting interviews to support assertions

• asking questions to gather information

• publishing data to peer-reviewed journals

Who is the audience?

The audience is the person or group to whom the message is directed. They are the receivers of the message. The audience should be analyzed to evaluate their interest in what you have to say. You can tehn adapt the language and dtermine the best way to gain their attention.

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The audience is the ​

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of the ​

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. ​

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achiever

message

announcement

receiver

believer

What do you want to communicate?

Knowing what ideas you want to communicate helps focus on the purpose of the message. Your message will begin by selecting a subject area. The subject area will then be narrowed down to a specific topic.

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Knowing what ​

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you want to communicate helps focus on the ​

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of the message.

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ideas

confusion

purpose

consideration

deceptions

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The subject area will then be ​

Select answer

to a specific topic. ​

After the topic is selected, it is necessary to consider the proper scope of the content for the message. The scope is the guideline of how much information will be included. Keeping ideas focused on the main purpose is an important aspect of the prewriting stage.

Multiple Choice

The guideline of how much information will be included is called the...

• accommodation

• study

• scope

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Keeping ideas ​

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on the ​

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is an important aspect of the prewriting stage. ​

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obscure

main purpose

wider picture

focused

Multiple Choice

When prewriting, you want to keep your scope as narrow as possible to achieve your goals.

• True

• False

Multiple Choice

Which would be the best scope for a 5 minute presentation?

• Sports History

• Baseball

• Kinds of pitches in baseball

Multiple Choice

Which would be the best scope for a 5 minute presentation?

• The nutrition of school lunches in the U.S.

• U.S. Schools

• Education

Multiple Choice

Which would be the best scope for a 5 minute presentation?

• Video Games

• Action games in the 2010s

• Playstation Games

When must the document be complete?

Deadlines are an important consideration. An announcement that is poorly timed may not accomplish what you thought it would. A late proposal, no matter how brilliant, is essentially worthless. Establishing priorities and managing your time will help accommodate all steps of the writing process.

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Establishing ​

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and managing your ​

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will help accommodate all steps of the writing process. ​

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mistakes

stop

priorities

time

Where is the information?

The topic dictates where to look for source material. For example, if you were writing an article about the CRHS football team, you could interview coaches and players, go to games, or read online articles about overall stats. Be prepared ot track down what is needed in a timely manner so that you can write with substance while meeting the deadline.

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The ​

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dictates where to look for source material.

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topic

approach

audience

Research

Researching requires the application of media literacy skills. Media literacy skills include accessing, analyzing, evaluating, and communicating information in various formats that include print and online. When reviewing print or digital materials, it is necessary to access, analyze, and evaluate what you read. Each source should be reviewed for bias and credibility. Keep in mind, what appears in the media may not always be truthful or accurate.

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Media literacy skills include accessing, ​

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, evaluating, and communicating ​

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in various formats that include ​

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.

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information

analyzing

print and online

Why are you writing?

When you write, there is a reason for doing so. Recall that the purpose for communicating usually falls into one of these intents:

inform
instruct
persuade
respond to a request
make a request

Why are you writing?

It is important to identify the primary intent of the message before you begin writing. By doing so, you will be able to make decisions about the communication process. A clear and concise message will help the receiver understand what is expected as a response or feedback.

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When you identify your primary​

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for writing, you will be able to ​

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about the ​

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process.

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intent

communication

make decisions

How should the information be organized?

Once you have the needed information, determine the approach of the document. Decide on the order in which the information will be presented, and create an outline. Both are important to produce a polished final document.

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Decide on the ​

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in which the information will be presented, and create an ​

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. Both are important to produce a ​

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final document.

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order

outline

polished