Medial Record Management

True or false: Medical facilities should have a specific procedure established for locating missing records.

• True
• False 

When a patient dies, how long must the medical records be kept by the medical facility?

• 5 years 
• 10 years 
• 25 years 
• As long as required by the statute of limitations

Who has authority to decide when items may be deleted from a medical record?

• Medical office assistants
• Office supervisors
• Physicians
• Patients

What is the process of sorting through old or inactive medical records?

• Storing
• Purging
• Transferring
• Consolidating

Which of the following may be deleted from a medical record?

• Insurance forms over seven years old
• Studies showing abnormal results over ten years old
• A patient's progress notes over five years old
• All of the Above 

Which form should be included in a new medical record?

• Patient Registration form
• HIPAA Notice of Privacy Practices form
• HIPAA Release of Information form
• All of the above

What is the status of a medical record if the patient has passed away?

• Closed
• Active
• Inactive

True of False: All corrections to medical records should be initialed and dated

• True 
• False

Which is the appropriate method for correcting data in a medical record?

• erase or delete the incorrect data, and then write in the correct information.
• Remove the item with the incorrect data, and then create a new form with the correct information.
• Draw a line through the incorrect data, and then write in the correct information.

When is it acceptable to leave medical records out overnight?

• When the records have been pulled for the next day's patients
• When assistants do not have time to file the records
• It is always acceptable to leave medical records out overnight.
• It is never acceptable to leave medical records out overnight.