Unit 7: Maintain Business Records

Record keeping is one of the most important task for small and big business owner. No business or government entity can survive without making records of its activities.

• True

• False

___________ establishing control over the creation of record-keeping will create easy system to keep tracking of any documents.

• System control

• Records continuum theory

• Mandate and ownership of business process

• Environmental context

The reason for keeping saving records:

• Detail tracking and planning

• Legal compliance

• Tax preparation (federal, state, and local)

• All of the above

___________ represents the locus of all action. It is in this area that the business of action (all action) happens, including representations of actions in documents

• System control

• Records continuum theory

• Mandate and ownership of business process

• Environmental context

This is related to the confidential files and the process of saving it

• System control

• Records continuum theory

• Mandate and ownership of business process

• Environmental context

__________ records and documentation has to be in a safe environment.

• System control.

• Records continuum theory.

• Mandate and ownership of business process.

• Environmental context.

Evidence of actions and transactions, support accountability which is tightly connected to evidence but which allows accountability to be treated, are related to processes, i.e. “information that is generated by and linked to work processes” [Thomassen, 2001, p 374]; and must be preserved, some for very short time and some permanently, all of the previous points are:

• Records characteristics.

• Records policies.

• Records procedures.

• Records laws.

‘Business rules & guidelines’ would be considered:

• A policy.

• A Procedure.

• A characteristics.

• None of the above

‘Smoking is prohibited inside all campus facilities’ is an example of:

• A policy.

• A Procedure.

• A characteristics.

• None of the above

Knowledge management is the process of capturing, distributing, and _________ using knowledge.

• hopefully

• thoughtfully

• attentively

• effectively