Chapter 11: Records Management

Records management is the systematic control of records, from the creation or receipt of the record to its final disposition.

• True

• False

Documents that have no value to the organization are still considered records and should be kept.

• True

• False

The accuracy and efficiency of tracking physical records can be improved using bar codes.

• True

• False

Vertical drawer cabinets are the traditional storage cabinet for physical records

• True

• False

Most applications of microform storage are for records that are accessed frequently

• True

• False

​For the alphabetic storage method, a special folder holds records for names that do not have enough records (usually three to five records) to warrant an individual folder.

• True

• False

A subject filing system can be a direct or indirect acess system.

• True

• False

Confidential information is data that should be kept private or secret from those who are not authorized to have access to this information.​

• True

• False

For chronological filing, physical records are arranged by reverse date order within a file folder.​

• True

• False

As an administrative professional, you generally will be the person who creates a retention schedule for the company’s records.

• True

• False