Letter Vocabulary

The main text of a personal letter, business letter, memo, email, or report. 

• Complimentary Close
• Body
• Dateline

The author’s keyed name in the closing of the letter.

• Writer
• Signature
• Keyed Name

A special notation at the end of a memo or letter that indicates that an item(s) is attached to the letter or memo.

• Enclosure Notation
• Copy Notation
• Attachment Notation

A keying style for a letter or memo in which all the text is aligned at the left margin.

• Block Style
• Hanging Indent Style
• Paragraph Style

A letter sent from one business or organization to another or to an individual.

• Personal Business Letter
• Business Letter
• Friendly Letter

Ending of the letter. Example:  Sincerely yours, 

• Salutation
• Keyed Name
• Complimentary Close

Use a lowercase (c) followed by the name of the person(s) to receive a copy.  Placed a double space below the last line of the enclosure notation or the typist line if there is no enclosure.

• Typist Initials 
• Copy Notation
• Signature

Line spacing using the word processing feature which leaves one blank line between each line of text.

• SS (single space)
• DS (double space)
• QS (quadruple space)

A special notation at the end of a letter indicating that an item(s) is included with the letter.

• Attachment notation
• Typist Initials
• Enclosure noation

Author’s handwritten/signed name.  Placed on the printed copy of the letter.

• Handwritten Signature
• Typed Signature
• Stamped Signature