The Office Chapter 11

Stored information that has continuing value and is made or received by an organization

• Record Life Cycle

• Record

• Physical Records

• Electronic Records

The creation, distribution, use, maintenance, and disposition of a record

• Record Life Cycle

• Records

• Physical Records

• Electronic Records

The control of records from the creation or recipt to final disposal

• Physical Records

• Electronic Records

• Record Life Cycle

• Records Management

Data stored on paper and microfilm

• Physical Records

• Electronic Records

• Record Management

• Record Life Cycle

Date stored on magnetic media, flash drives, and optical disks

• Physical Records

• Electronic Records

• Record Life Cycle

• Record Management

The process of storing records in an orderly manner within an organized system

• Alphabetic Filing System

• Record Management

• Filing

• Numeric Filing System

An arrangement of records according to letters of the alphabet

• Numeric Filing System

• Record Management

• Physical Records

• Alphabetic Filing System

An arrangement of records according to numbers

• Alphabetic Filing System

• Numeric Filing System

• Record Management

• Filing

A storage area dedicated to organizing and preserving vital or historical records

• Record

• Record Life Cycle

• Filing

• Archive

A document that shows how long particular types of records should be kept

• Archive

• Filing

• Record

• Retention Schedule