Document Management

Records management is the systematic control of records, from the creation or receipt of the record to its final disposition.

• True

• False

Documents that have no value to the organization are still considered records and should be kept.

• True

• False

The accuracy and efficiency of tracking physical records can be improved using bar codes.

• True

• False

Vertical drawer cabinets are the traditional storage cabinet for physical records

• True

• False

Confidential information is data that should be kept private or secret from those who are not authorized to have access to this information.​

• True

• False

As an administrative professional, you generally will be the person who creates a retention schedule for the company’s records.

• True

• False

Which storage method uses the letters of the alphabet to determine the order in which a record is filed?

• Alphabetic storage method

• Numeric storage method

• Geographic storage method

• Subject storage method

Records with historical value that are preserved permanently are called:

• active records

• working records

• archive records

• both a and b

Why are Public Records Important

• Capture the corporate history of the government

• Document the thinking of the past & hep us in coming up with future policies.

• Serve legal, financial, audit and operational purposes

• All of the above

What are the benefits of proper records keeping?

• Preservation of historical records for archival purpose.

• Locating records as and when required

• Production of evidence as and when required.

• All of the above.