Filing Systems

Why is a filing system important?

• So files can be found easily

• To keep files tidy

• Schools have to have it

If there is a poor filing system in MHS, what may happen?

• Documents may be filed incorrectly

• Nothing

• Documents may get lost

• Staff like poor filing

Good filing systems include

• Information that is up to date

• Suitable area to hold the documents

• Easy to retrieve documents

• No files

An effective filing system will need

• A pencil

• Proper filing equipment e.g folders and files

• Nothing important

• Properly trained staff to use the system

What type of files may be stored in a filing system in MHS?

• Exam results

• The dinner menu

• Staff details

What will NOT be used in a paper based filing system?

• Box file

• Lever arch file

• Computer

Why are paper based systems important?

• Many documents are kept for future reference

• Documents need to be found quickly

• Businesses have to have one

• They're not important