OBM247 QUIZ 2

The following is the generated documents EXCEPT:

• reports

• directives

• signs

• drafts

Record can be defined as

• something that can lead to knowledge regardless of the medium of its conveyance to one or more persons,

• a medium through which information is imprinted and share by one or more person

• representation pf information in a formalized manner suitable for communication

• recorded information in a form of document made or received by organization

A building designed or adapted for the low cost storage, maintenance and communication of in-active records is known as

• archival repository

• registry

• records center

• mail room

_________ is a set of procedures use to make filing and retrieval reliable and systematic?

• Records management

• Records life cycle

• Records accessibility

• Records control

All of the following is NOT referred to Administrative value EXCEPT:

• financial records

• policy and procedures manual

• minutes of meeting

• contract and agreement

Important record is useful and __________

• limited but helpful as references

• assist in performing an organization business operations

• should be destroy after use

• as an evidence of business transactions.

Which of the following is the advantages of decentralized registry?

• less records protection needed

• easy access of information and records

• less verbal communication required

• digital records sharing are available

The mail management objectives is to

• coordinate activity of registry unit.

• ensures good flows of record and information process

• provide rapid handling and accurate delivery of mail

• maintain the records control process

Records continuously transferred form active storage to in-active storage when no longer needed for reference best described of

• periodic transfer

• important distribution

• records life cycle process

• perpetual transfer

Records having legal value when

• state the achievement of organization

• use in daily organization business operations

• provide evidence of a business transactions

• used for decision making process