filing equipment

What is this called?

• Swivel Chair

• Bookshelf

• Filing Cabinet

A useful method of securing loose papers is to use:

• A divider

• A treasury tag

• A card index

• A folder

A tickler system is devised to:

• Make sure you work more quickly

• Remind you about things to check

• Make you laugh

• Help you find what you need

Duties of a records management clerk include:

I. Monitoring borrowed files

II. Filing documents

III. Keeping the filing area tidy

IV. Retrieving documents

• I, II and III only

• I, II and IV only

• I, III and IV only

• all of the above

Scanning and saving documents for access by computer is called:

• centralised filing

• electronic filing

• decentralised filing

• automated filing

Semi-active records are those that are used at least:

• twenty times a year

• three times a month

• as often as may be necessary

• on a weekly basis

Miss Shaw requested and received the Harvey's Sales Contract from the Loans and Agreements file. The file clerk placed an item in its place within the folder. This is:

• a tickler card

• an index card

• a routing slip

• an out card

It is the responsiblity of management and workers to ensure that records systems are effective. Changes in records management systems are determined by organisational needs with respect to the following:

• personnel, space, equipment, procedures

• the size of the filing cabinets

• the needs of the company

• employees' wages, their skills, hours of work, attitudes

What is magnetic media?

• Information kept for future use

• A set of procedures used to organize, store, retrieve, and dispose of records

• Disks or tapes used to store records electronically

• The process of storing records in a orderly manner within an organized system

What is a retention schedule?

• Removing a record from the file and recording pertinent information

• A list of how long each type of record should be kept

• Forms of micrographics, such as microfil or microfiche

• Transferring records to permanent storage or destroying records