Multiple Choice Quiz on Procurement & Inventory Management

The buying in a large firm is done by the:

• Chief Accountant

• Factory Manager

• Purchasing Officer

• Store Keeper

The person responsible for doing the purchasing in a small business is the:

• Receptionist

• Proprietor

• Messenger

• Driver

The procurement office liaises with the operations office in order to know about:

• items that should be used

• stock that needs a special storage space

• goods that spoil easily

• materials required for the factory

Which of the following items are purchased by a business organization?

I. Assets

II. Stocks

III. Expenses

IV. Shares

• I and IV only

• I, II and IV only

• II, III and IV only

• I, II and III only

A purchasing clerk with verify orders received by:

• Checking the order numbers on the delivery notes against the purchase orders

• Checking the goods against the invoices

• Following up the orders to ensure delivery

• Sending the orders to suppliers and copies to relevant departments

Which of the following are duties of a clerk in the procurement department?

I. Maintaining an up-to-date mailing list

II. Verifying orders received

III. Maintaining stock records

IV. Keeping an up-to-date index of suppliers

• I, II and III only

• I, III and IV only

• II, III and IV only

• I, II, III and IV

What method of filing is used to keep quotations?

• Chronological

• Alphabetical

• Subject

• Numerical

Which of the following are responsibilities of a clerk in the procurement department?

I. Extracting information from documents in order to complete forms.

II. Selecting the most suitable suppliers.

III. Following up orders to ensure delivery on time.

IV. Obtaining adequate information on goods to be purchased.

V. Entering all credit purchases in the purchases book.

• I, II, III and IV only

• I, III, IV and V only

• II, III, IV and V only

• I, II, II, IV and V

A discount is a deduction from the:

• VAT price

• price of goods

• cost of manufacturing

• cost of transport

In what order are the names of an index of suppliers arranged?

• Geographical

• Alphabetical

• Numerical

• Alphanumeric