RECAP SESSION 3

All below are scope in Project Execution, except

• Scope Management

• Risk, Issue and Action Management

• Deliverables Management

• Marketing Management

Scope Management The Best Practice:-

• If you have constraints, do not ask the boss to help you reprioritize project activities

• Always document change requests even though it will be

  done for free

• Always say to the users / ”bosses” that they can’t have

  it. There is always “Phase 2…”

• No need a written approval (even via email)

Common Mistakes in Scope Management

• Poor scope management process can lead to project failures

• Unrealistic expectations

• Unaware that expectations may change over time

• Lack of engagements

Risks comprise of four components: event, probability of occurrence , impact and ……………

• Isolation

• Proximity

• Remoteness

• Reserve

Best Practices in Issue Management

• Issue management is at the center of project manager’s attention

• Monitor Mitigation Actions Regularly

• Hardly discussed even during status / steering committee

  meetings

• Issues come as last minute “ surprises

How to eliminate blind spot in Issue Management?

• Punish the “ whistle blower"

• Do not speak to the team members and stakeholders

• Be careful of using issues KPIs

• Setup Blind Spot “ ghost buster ” team

Schedule Management Best Practices

• Develop deliverables tracker that detail out steps required to

  get them signed off

• Create a sample deliverable format

• Create deliverables completion dashboard

• Build in automatic reminder on project tasks ( eg.

  Missed milestones, overdue, upcoming deadline etc)

Change Management Activities, except

• Stakeholders Engagement

• Change Impact Analysis

  & Business Process Alignment

• Training Management

• Weekly Project Updates

Key Activities during Closing stage:

• Build sponsorship and ownership of new business

  capabilities and other changes

• Open All Risks, Issues And Action

• Deliverables Handover And Acceptance

• Raise the visibility of anticipated changes and build support

  ahead of the actual change

Activities during Closing: Close all Risks, Issues and Actions

• Appoint a time keeper

• Update Issue Log ensure all issues are resolved and get

  agreement from client.

• Discuss new issues

• Set objective and agenda