rECORD lOCATION uNIT 9

field

record

file

database

field

record

file

database

Excel Spreadsheet

MS Word Application

Automatic from the software used

Database Application

Privacy information and data may be misused by unauthorized staff.

Record still serves a useful purpose

Data may be deleted or destroyed by unauthorized users

Data maybe retrieve from access application

When the record may be destroyed

The length of time the record is to be held for semi-active reference

Paper documents are shredded

Whether the record still serves a useful purpose

inside the firm only

both inside and outside the firm but for internal use

for transaction purposes only

for reference purposes only

records serve as the memory of the organization

records are needed for complying with regulations

records are needed to document the transactions of the organization

. all of the above

applying for a bank loan

selecting a new market

using cash accounting

complying with regulations

Type and location of records storage facilities.

Nature of records being stored

Skill levels of employees associated with records management

Frequency with which records are stored

Active

Digital

Cloud Server

archives