Meeting Minutes and Language Expressions

When does minutes produced?

• Approximately 1 week after the meeting held

• right after the meeting held

• a month after the meeting held

• when the chairman instructs secretary

what should chairman say to start the meeting?

• "we will start by looking at item no. 2"

• "Assalamualaikum and good morning, let's eat first"

• •Ladies and gentlemen, I am glad to welcome you to our second meeting which I believe is important to our organization. Thank you for your attendance.

• Secretary, please read our agenda today.

a meeting member who is responsible to announce / read the apologies of absence is (a)  

What should other members do when the secretary say "Please read the minutes of the last meeting"

• Read aloud altogether like choral speaking

• read silently and identify any mistakes occur

• read and discuss loudly with other members

• do nothing and wait the instruction from chairman

How should secretary inform the correspondence during the meeting

• read the whole letter

• inform who was the senders

• inform who was the sender and conclude the content of the letter

• distribute the copy of the letter and let other members read on their own

"Chairman invited any meeting members to read reports" What are reports in the meeting context?

• Something which is going on

• Something which is not done yet

• Something which has already finished

• Something proposed by members

You must provide an (a)   motions which have clear actions.

when you want to second or opppose the motions, make sure you give (a)  

Amendment can be done through...

• deletion, addition and substitution

• addition, multiplication and redemption

• substitution, subtraction and multiplication

• typos, wrong figures and etc

Resolution is produced when.............. (you may choose more than one answer)

• chairman uses his power during deadlock situation.

• when the motions is defeated

• when the motions gain at least slim majority

• when the motions carried unanimously