Privacy quiz September 2022

Is this Personal Information?

• Video footage and recordings

• Emails about me

• Video footage and recordings

• Conversations or thoughts about other people

• All of the avoe

Why is it important to treat and handle personal information with respect and care?

• My personal information identifies me and my whanau

• My personal information is valuable and can be used as currency

• My personal information gives me access to services and opportunities

• My personal information tells a story about who I am and my beliefs

What harm can arise if my personal information is part of a breach?

• I might lose access to services, supports, accounts and opportunities

• My life might be in danger

• My trust in the agency that breached my information might be eroded

• My information might be used for identity theft and fraud

What can I do to reduce the chances of causing or being impacted by a breach?

• Only collect information necessary to meet the purpose of collection

• Always check the people you are emailing are the relevant recipients

• Check the attachments you're sending are the correct ones

• Always use secure destruction bins when disposing of personal information

What is a privacy breach or near miss?

• Sensitive documents are left unattended at a printer

• You disclose identifying information about a trial to your partner

• You post a video on social media of a high profile defendant in court

• An important address isn't updated and someone else receives sensitive mail

I've just identified something that I think might be a privacy breach. What should I do?

• Email my buddies and see what they reckon

• Call or speak with my manager as soon as possible

• Log an incident into Haumaru

• Email the Ministry's privacy team

What is a major incident or breach of privacy?

• A confidential address is disclosed to a defendant in bundle of documents.

• A unencrypted USB drive is lost on the street containing witness interviews

• In CMS you browse your own and your ex partners records, and discover debts

• Witness testimonials and case notes are left on the train

I have accidentally included a victim’s confidential address in an email placing them in danger. What do I do?

• Your manager will immediately call the privacy team manager or principal

• Log details of the incident in Haumaru

• Immediately speak with your manager or if they are away, their manager

• Your manager will immediately call the victim and NZ Police if needed

When walking away from your desk, what should you always do?

• Shut down your computer

• Windows L

• Keep your desk clear of sensitive information

• Walk away, it will be fine