Expense Refresher

Indicates the audit is performed to verify and substantiate receipts to the expense line items. This audit service does not look for compliance to corporate policy.

• Policy Audit

• SWB

• Receipt Audit

• Big 3 expense

Care for and have an accurate eye for detail 

Strive to improve a standard of excellence

Strong critical thinking skills

Maintain confidentiality, including, but not limited to, end-user financial information and client policies and procedures.

• Work Flow

• Auditor Skills Expected

• Process Flow

• Job Description

The Receipt and Policy Audit services ensure that expenses are accurately entered to match the date, amount, vendor name, expense type and payment method.

Accurate reporting is the primary way the Expense Report Auditing Services will save the client money, because inaccurate entries can lead to duplicate or erroneous reimbursement, incorrect tax application and will help to identify other factors contributing to waste, misuse and abuse

If a submitter has entered an expense that does not match the receipt, the auditor will examine the receipts included that do not match the expenses entered and attempt to determine how the expense should have been entered. The auditors will enforce Accuracy by sending a report back and requesting that the expense be corrected to match the document.

• Escalation

• TPH

• Accuracy

• Metrics

For ___________ with the same expense type, at least one of the dates must match with the Line Item (Cash/OOP).

If a single receipt contains different expense types and claiming for the total amount (e.g. fuel receipt with food) and end user failed to itemize, fail for ________. Expenses need to be split out to their correct expense types.

Tax invoice;

Cash register receipt;

Credit Card slip/receipt

Pre-printed receipts (handwritten amount and/or date is acceptable – example expenses:  taxi, parking, low cost establishment such as restaurants/hotels/stores)

Itemized bill

E-receipt. Are sample?

• Expense Type

• Big 3

• Valid Receipts

• Not a receipts

This are other term for, Travel Allowance, Fixed Meal, Daily Allowance, Fixed Allowance. NOTE: All other 'allowances' require a receipt. If client does NOT require a receipt, client's receipt handling rules should be updated.

• Receipt

• Allowance

• Per Diem

• No receipt required

An expense marked as personal does not require a receipt since this will be charged to the employee and not the company. Employees use this to clear out old or personal charges.

• Mileage

• Tips

• Personal Expense

• Credit claim

This serves as a basis for the Auditors to know the particular documents to be accepted in the absence of an actual receipt.

• MRA

• Missing Receipt Affidavit

• MGA

• MRG

WHERE to LOOK for COMMENTS in SWB?

• Expense line item and look for the comments icon

• Comments icon beside the Audit Trail icon

• Expense line item and scroll down to see comment box

• Comment entered in the Audit Trail, Image attached to the report

• ALL ABOVE