Chapter 9

Your department needs a new copier, and your job is to research the options. Based on your research, you have selected an all-in-one machine that you believe will be cost effective and will perform well. What kind of report would you write to present your findings?

•  Summary report 

• Justification/recommendation report

•  Information report

• Progress report

Your company currently processes its payroll internally but is considering the use of an external accounting firm. You are in charge of determining whether your company should proceed with this plan. What kind of report would you most likely write?

• Feasibility report

• Progress report

• Information report

• Summary report

The indirect pattern of organization is appropriate for a business report when readers

• 
  

  are supportive of the topic

• must be persuaded.

• are familiar with the topic.

• want to know the results immediately.

  
  

Meeting minutes should be distributed within two weeks after the meeting or at least two days before the next meeting, whichever comes first.

• TRUE

• FALSE

The primary purpose of an executive summary is to concentrate on what management needs to know from a longer report.

• TRUE

• FALSE

Which of the following is the best advice to follow when writing a summary?

• Include specific examples from the report, article, or book you are summarizing.

• Copy passages word for word to ensure that you cover the main ideas.

• Avoid headings or lists to prevent reader distraction.

• Condense the original ideas.

Which of the following is not needed in a feasibility report?

• The background and problem necessitating the proposal

• Problems that may result from implementation

• Costs of implementing the proposal

• Persuasive techniques

Feasibility reports analyze a problem, discuss options, and present a recommendation, solution, or action to be taken.

• TRUE

• FALSE

The audience of an informational report is

• Agressive

• need to be persuaded

• need to be informed

• generous

 Reports that present data without analysis or recommendations are

• informational reports

• analytical reports

• cost-benefit analysis reports

• justification reports