Records Management Training Day 1

Which is NOT a type of record?

• signature

• images

• speeches

• invitation

Record vs. Non-record

Which is NOT an example of a record?

• contract of DFA Employees

• publications of outside agency

• reports in budget

• briefing papers of speeches

Record vs. Non-record

Which is NOT an example of a non-record?

• catalogues of NLP book titles

• poster about celebration of book week

• manual of records disposal

• brochure of travel agency

It refers to a descriptive listing of the record holdings of an agency.

• record series

• records disposal

• records management

• records inventory

Which form you are going to use if you want to conduct an inventory?

• NAP Form 1

• NAP Form 2

• NAP Form 3

• NAP Form 4

It is annual inventory performed per office using the NAP Form 1 Records Inventory and Appraisal.

• D.C. 19-2014 Establishment of the Department of Foreign Affairs Archives

• D.C. No. 35-2017 Guidelines on Documented Information

• D.C. 08-2021

  Guidelines on the Disposal of Valueless and Damaged Records in the Department

• D.C. No. 05-2023 Guidelines on Certifying True Copies of Records in the Department

• It is the act of removing valueless records from existing agency files or storage areas and getting rid of them through authorized manners. 

• record series

• records management

• records disposal

• records inventory

Which form you are going to use if you want to dispose valueless records?

• NAP Form 1

• NAP Form 2

• NAP Form 3

• NAP Form 4

How many original copies of NAP Form 3 you need to accomplish in order to conduct records disposal?

• two

• three

• four

• depending on the quantity of records to dispose

True or False

Dispose of damaged records should be filled-out in separate and different from the request of valueless records.

• True

• False