Procurement Quiz

Can you make a purchase without a purchase order in place?

• Yes

• No

Answer explanation

No

An After-the-Fact purchase is an unauthorized commitment of District funds and a violation of school district procurement rules

What should be included in a PO description?

• Who? What? Where? When?

• Serial numbers & Product ID's

• What? Where? Cost?

The District doesn't have to pay taxes.

• True

• False

Conference Registration fliers should be attached in (a)   format.

The 3 written quote threshold is?

• $5,000

• $50,000

• $9,999

• We don't need written quotes

The Property Disposal Form used for?

• To request Governing Board approval to dispose of district capital items.

• To request Governing Board approval to move capital items from one school to another.

• To request Governing Board approval to throw district capital items in the trash.

• To request Governing Board approval to buy a capital item.

Your Administrator meets with a vendor. The vendor leaves a quote for $15,000 to purchase professional development. What do you do?

• Enter in the requisition.

• Contact Elyse in Procurement.

• Review the quote for a cooperative contract #.

• Hold on to the quote until 1 day before the first schedule PD and enter in your requisition.

What documents are needed for a Student Council purchase or revision request?

• Minutes and Requisition form

• Sign in Sheet

  Minutes

  Requisition Form

• Sign in Sheet

  Minutes

  Fundraising Form

• An email from the club sponsor authorizing the purchase

The District will accept a letter from a vendor stating they are a Sole Source.

• True

• False

If you are using Federal Grants to make a purchase what additional documentation is needed?

(a)