Revision Records Center 1

Storage conditions and access controls in the records centre should conform to the requirements laid down in general regulations for secret or confidential records.

• Efficiency

• Custodial Security

• Security and Access

• Economy

Main function of records centre is to

• 
  prepare archival materials for transfer and accessioning for the creating agencies

• organize and control records at the point of creation and use

• hold semi-current records and make available for use until the date of their disposal

• appraise the value and non valuable records for disposition

These records are stored in records centre.

• Current Records

• 
  Semi-current Records

• Non-current Records

• 
  Archives

Which is the statement for the Commercial Records Center

• is responsible to give fee-based services of records maintenance for private agencies/companies as well as government institutions.

• The clients of this records center involved all the ministries and government departments in Malaysia

• owned by any government institutions or private companies and normally it was located at head quarters office building.

• the services provided are special compared to other records center

Intruder alarms should connect automatically with the appropriate police or security authorities.

• Custodial Security

• Security and Access

• Environmental Security

• Internal security

Which of the following is NOT the feature of a records centre help to ensure that cost targets are met:

• The unit cost of space in a records centre is less than that in active office buildings.

• If transport is provided by the records centre, accommodation will be needed for the vehicles, together with facilities for maintenance.

• Records can be stored more densely in a records centre than in an office.

• Records centres can be planned on the basis of calculations made of relevant factors: the quantity of backlog records to be absorbed; the rate of creation of new records; rules for the retirement of records from current systems; retention policy as expressed in the disposal schedules; legal requirements.

What are other names for the records center?

• Intermediate storage between creating agency and archive institution

• Intermediate storage between the records center and creating agency

• Intermediate storage between archive institution and records center

• Intermediate storage for permanent preservation

What is the definition of disposition?

• Totally eliminate records from storage

• Action taken after appraisal process

• Transfer to archives for permanent preservation

• Send to records center for temporary storage

Which one is under private organization?

• Federal

• Local authorities

• State

• Non governmental organization

Backlogged record is ___________

• Records that regularly moved out of the records center, under the provisions of the disposal schedules.

• Records encouraged to make smaller transfers more frequently rather than larger transfers less often.

• Records that should have been transferred earlier but were not

• Records that helps demonstrate the benefits of good records management practice