Ariba Contracts AR231 - Main Agreement Templates

Which of the following statements are true for the Main Agreement document? There are two correct answers

• 1. A contract workspace template can have multiple Main Agreement template documents

• 1. It is assembled from blocks of text organized into sections and clauses

• 1. It provides additional functionality such as Automated Field Population and clause library access

• 1. It is a non-assembled document (Flat File)

Answer explanation

The Main Agreement document is an assembled document. It is a Microsoft Word document that can be assembled from blocks of text organized into sections and clauses. A contract workspace template can have only one Main Agreement but can have multiple contract addendums. It also provides special functionality that includes Word integration, automated field population, and access to the clause library.

The Enhanced Contract Authoring feature is enabled by default. True or false?

• True

• False

Answer explanation

The Enhanced Contract Authoring feature is disabled by default. To enable it, have your Designated Support Contact contact SAP Ariba Customer Support.

Which of the following options allow the contract author to test their contract template prior to publish? There are two correct answers

• 1. Using the Test Condition checkboxes within the template

• 1. Leaving the template in draft status until it is ready for publish

• 1. Building a test project from the template with the Test Project Creation option

• 1. Using the Create menu to create a new Contract Workspace and setting Test Project as "Yes"

Answer explanation

 

Only the Test Project Creation option allows template designers to test the conditions on clauses and sections. The initial screen shows the header information that users are asked to enter in the workspace creation wizard. When you test a template, fill in the values, answer any questions you want to test and click Create Test. The system will generate a test workspace and the associated Main Agreement and optional Contract Addendum. Open the document(s) and view the sections and clauses. You can open each document in either the outline view or select Open Draft to see the content as a Microsoft Word document. If you set up your conditions correctly, any ‘conditionalized’ sections and clauses will be included if the conditions were true. They will be excluded if the conditions were not true.

The Test Conditions tool does not work for testing sections and clauses since you must open the document in order to see the results. The Test Conditions option only works for tasks, documents, and team members.

With Enhanced Contract Authoring, how can a contract author upload a revised document into the system as a new version?

• 1. Save the file in Microsoft Word, drag and drop the file into the user interface, and select the option to update with uploaded document

• 1. Access the documents tab, click the Actions button, and click Main Agreement

• 1. Save the file in Microsoft Word and wait for the Desktop File Sync pop-up

• 1. Access the documents tab, click on the document, and select the option to Replace document

Answer explanation

Edit the Microsoft Word document as necessary then save it to your computer. When ready to re-upload, utilize the Drag and Drop feature to upload the revised document. Find the revised file, drag and drop it into the Drag and Drop area. All changes will automatically be processed and accepted into the document within SAP Ariba Contracts. While you can use Replace Document to fully replace the file, drag and drop allows you to update the document with a different version number.

What are some benefits when building conditions for the Contract Workspace and Main Agreement templates?  There are three correct answers

• 1. Conditions can determine whether or not certain documents or tasks are included

• 1. Conditions can reduce the number of templates you must maintain for you organizational needs

• 1. Conditional questions can be used to define Main Agreement content based on answers to the questions

• 1. Conditions serve as organizational KPIs to help understand whether your users are successfully utilizing the template

Answer explanation

Questions used in conjunction with conditions can be used to define Main Agreement content from a given template during project creation. Based on the answers to questions, the system includes the appropriate sections and clauses in a new workspace created from a template. Conditions are logical constructs used to determine whether or not certain documents or tasks are included. They may be used in contract documents to determine which section and clauses will be used. Additionally, the use of conditions allows the Main Agreement template to be used in multiple scenarios, making it very flexible.

Any paragraph that contains text that doesn't have a style applied will automatically become a clause. True or false

• True

• 1. False

Answer explanation

Any paragraph containing text that does not use a heading style automatically becomes a clause. If Outline Level of the Style is set as Body Text, SAP Ariba Contracts will recognize it as a clause.

With Enhanced Contract Authoring, how can the contract author exclude content such as exhibits and appendices from the Outline View of the Main Agreement document?

• 1. Create a style with a name that begins with "Ignore" and apply it to the section/clause

• 1. Insert the exhibit or appendices outside of the section Globalcontract bookmark

• 1. Upload it as a contract addendum

Answer explanation

If you want to exclude certain sections of the document from the Outline View, you must create a new style with a name that begins with Ignore and apply it to the section of the document. The ignore style can be used for contents such as signature blocks, exhibits, appendices, etc. Contract addendums are also assembled documents. Therefore, they will still be available to be viewed in the Outline View.

With Enhanced Contract Authoring, how does the system interpret the difference between a section and a clause?

• 1. Reading document styles from the Microsoft Word file

• 1. Creating bookmarks in Microsoft Word

• 1. Formatting the document so that sections have a larger font compared to clauses

• 1. Inserting document properties

Answer explanation

Enhanced Contract Authoring uses document styles, a built-in feature of Microsoft Word, to determine whether text is a section name or a clause.

What is the purpose of configuring document properties for contract authors? There are two correct answers

• 1. Allows the system to identify a section vs. a clause

• 1. Allows the contract author to format the contract document with specific fonts, indentation, and spacing

• 1. Allows fields in contract documents to be dynamically updated from fields in a workspace

• 1. Allows fields in contract documents to dynamically update fields in a workspace

Answer explanation

Use Read Only document properties to insert information directly from the workspace into different places in the contract document. Use Editable properties as a mechanism for updating workspace header information directly from contract documents. This allows changes made in the Word document to automatically update the dates in the workspace.

If a clause within a Main Agreement was substituted directly from a clause library, what will the system classify as the clause type?

• Library

• 1. Ad Hoc

• Template

• 1. Ad Hoc Library

Answer explanation

The Library clause type indicates that a clause was substituted from the clause library.