Meeting Documents

Imagine you're in a meeting with William, Aiden, and Mia. What would be the main purpose of having an agenda?

• Organize and structure the topics to be discussed

• It has no purpose

• Make jokes to liven up the atmosphere

• Take notes of the meeting

Mia, Ethan, and Zoe are having a meeting to plan their school's annual day. What type of information do you think they would include in their meeting minutes?

• Their medical history

• Information on the topics they discussed, decisions they made, agreed actions and those responsible for them.

• Their favorite cooking recipes

• Their favorite music playlist

Maya, Rohan, and Michael are having a debate. They are trying to figure out the difference between formal and informal minutes of a meeting. Can you help them out?

• Maya thinks that informal minutes are more structured than formal ones

• Rohan believes there is no difference between formal and informal minutes

• Michael argues that formal minutes are less detailed than informal ones

• Or, is it that formal minutes are more detailed and structured, while informal ones are more flexible and may include more personal or informal details?

Imagine Kai, Rohan, and Emma just had a super productive meeting. What should they do after the meeting minutes have been approved?

• Store the meeting minutes in a place only Kai can access.

• Have a bonfire party and use the meeting minutes as fuel.

• Send the meeting minutes by email to all participants, including their pet hamsters.

• Distribute the meeting minutes and archive them in the Hogwarts library.

Samuel, Maya, and Noah are planning a club meeting and they need to write a report afterwards. What should the typical structure of their meeting report be?

• Introduction, list of attendees, topics discussed, conclusions and actions to follow

• Personal anecdotes, jokes, cooking recipes

• Greeting, thanks, shopping list

• Summary of the last meeting, gossip, plans for the weekend

Imagine you're at a school meeting where Scarlett is the secretary. What role does Scarlett play in preparing the meeting minutes?

• Scarlett, as the secretary, has no responsibility in preparing the minutes

• Scarlett only takes care of organizing the meeting room

• Scarlett only signs the minutes, does not prepare them

• Scarlett takes notes during the meeting and drafts the minutes.

Anika, Arjun, and Noah had a group meeting for their project. What kind of details do you think they should include in their meeting report?

• Details about the delicious pizza they ordered

• Details about the cool posters in Arjun's room where they met

• Details about the topics they discussed, decisions they made, agreed actions and who is responsible for each action

• Details about the rainy weather outside during their meeting

Imagine you're in a meeting with Evelyn, James, and Avery. Why would it be important for you to keep an accurate record of the meeting minutes?

• So you can remember all the irrelevant chit-chat and gossip

• To keep track of decisions made, actions agreed upon, and responsibilities assigned

• So you can recall all the funny jokes James made

• To use up all the paper and printer ink

Arjun, Liam, and Aria are planning a meeting for their school's science club. How can they improve the effectiveness of their meeting documents?

• By improving the structure, relevance, clarity, and advance distribution of information.

• Sending the information only minutes before the meeting

• Including irrelevant and confusing information in the documents

• Increasing the complexity and length of the documents