Records Inventory Quiz

Which method of conducting a records inventory involves physically examining each record?

• Sampling

• Automated inventory

• Manual inventory

• Collaborative approach

Which of the following methods of conducting a records inventory involves examining a representative group of records?

• Manual inventory

• Data analysis

• Sampling

• Collaborative approach

What is a records inventory?

• A financial report of identifying, listing, and describing records held by an organization

• A systematic process of identifying, listing, and describing records held by an organization

• A marketing strategy of identifying, listing, and describing records held by an organization

• A customer service tool of identifying, listing, and describing records held by an organization

Which of the following is NOT an objective of a records inventory?

• Identification

• Organization

• Profit maximization

• Compliance

Which method of conducting a records inventory utilizes software tools to scan and catalog records electronically?

• Automated inventory

• Sampling

• Manual inventory

• Data analysis

Scenario: A company is conducting a records inventory to prepare for a merger. What is the primary objective of this inventory?

• To identify all records within the organization

• To increase market share

• To reduce office supplies costs

• To minimize employee turnover

Which of the following is a primary objective of a records inventory?

• Maximizing profits

• Ensuring compliance with legal and regulatory requirements

• Minimizing employee turnover

• Increasing market share

Scenario: A government agency is conducting a records inventory to improve efficiency and compliance. What method might they use to achieve this goal?

• Automated inventory

• Outsourcing

• Manual inventory

• No method needed

Which of the following is NOT an objective of a records inventory?

• Identification

• Security

• Organization

• Risk management

Scenario: A large corporation is conducting a records inventory to comply with new data protection regulations. What should be their primary objective?

• Identifying all records within the organization

• Increasing shareholder dividends

• Implementing new marketing strategies

• Reducing office supplies costs