Meeting Minutes (Part 1)

A meeting minutes is a record of a meeting that ...

• provides record of short and long term plans.

• provides record for future reference.

• provides legal protection.

• All of the above

Meeting minutes are important because of the following except ...

• They record decisions and actions.

• They offer proof to penalise those who fail to complete their assigned tasks.

• They are reminders of who was given tasks and deadlines.

• They provide meeting details to people who were not at the meeting.

In order to take meeting minutes effectively, one should plan ahead. Things to do include (you may choose more than one response) ...

• knowing the agenda of the meeting

• knowing in advance who will be attending the meeting

• organise/prepare things you need in advance

• obtain necessary information/documents

Which of the following is the most accurate and appropriate order of a meeting?

[More than one correct answer]

• Chairperson's opening address, Acceptance of previous minutes, Matters arising, Discussion of meeting items.

• Chairperson's opening address, Matters arising, Acceptance of previous minutes, Items of discussion, AOM

• Chairperson's opening address, discussion of meeting items, AOB, Details of next meeting

• Chairperson's opening address, matters arising, AOB.

While taking notes during a meeting, it is advisable to

• use symbols and abbreviations

• record the meeting if one writes slow

• Both answers are correct

• None of the answers is correct

Which of the following statements is NOT true about the use of language in meeting minutes?

• Keep sentences short yet concrete.

• Write only in passive voice.

• Write in past tense.

• Write in active voice.