Making Telephone Calls

What is the first thing you should do before making a telephone call?

• Write a letter

• Check the weather forecast

• Sing a song

• Know who you are calling

Why is it important to speak clearly on the phone?

• To confuse the listener

• To make the conversation longer

• To practice your singing skills

• To ensure effective communication and avoid misunderstandings.

What is the purpose of leaving a voicemail?

• To communicate a message when the recipient is unavailable.

• To order food delivery

• To schedule a doctor's appointment

• To share a funny joke

How can you politely ask to speak to someone on the phone?

• Can I talk to [person's name]?

• I demand to speak with [person's name]!

• Hey, put [person's name] on the line!

• May I please speak with [person's name]?

What information should you have ready before making a business call?

• Purpose of the call, person/department being called, background information, questions/talking points, pen and paper

• Recent vacation details, pet's name, shoe size

• Weather forecast, favorite color, grocery list

• Lunch menu, childhood memories, movie recommendations

How can you end a phone call professionally?

• Goodbye, see you later!

• Later gator, gotta run!

• Catch you on the flip side!

• Thank you for your time. To summarize, we discussed [key points]. Please feel free to reach out if you have any further questions or need clarification. Have a great day!

What is the significance of tone of voice during a phone conversation?

• Tone of voice is only important in face-to-face conversations, not over the phone

• The tone of voice during a phone conversation is significant as it conveys emotions, intentions, and attitudes that words alone may not fully express.

• The tone of voice during a phone conversation has no impact on communication

• It is irrelevant to consider tone of voice during a phone conversation

How can you handle a situation where the person you are calling is not available?

• Leave a voicemail, send a text message, or try calling again later.

• Send a fax

• Send a smoke signal

• Send a carrier pigeon

Why is it important to listen actively during a phone call?

• To practice multitasking

• To interrupt and dominate the conversation

• To ensure clear communication, understand the other person's perspective, show respect, and avoid misunderstandings.

• To ignore the other person's words

What are some common telephone etiquette practices to follow?

• Answer promptly, identify oneself, speak clearly and politely, listen actively, end the call courteously

• Ignore calls, mumble, interrupt the caller, hang up abruptly

• Keep the caller waiting, speak softly, end the call without saying goodbye

• Answer with a loud voice, use slang language, talk over the caller