Types of Filing

What is the main principle behind alphabetical filing?

• Organizing information based on the sequence of numbers in the alphabet.

• Sorting information based on the length of words.

• Organizing information based on the sequence of letters in the alphabet.

• Filing information randomly without any order.

In numerical filing, how are files arranged?

• Randomly without any specific order

• Alphabetically by file name

• In ascending order from lowest to highest numbers

• In descending order from highest to lowest numbers

Which type of filing is based on dates?

• Alphabetical filing

• Random filing

• Color-coded filing

• Chronological filing

Geographical filing is commonly used by which type of organizations?

• Schools

• Hospitals

• Restaurants

• Libraries, real estate agencies, and government offices

What is the key factor in subject filing?

• File size

• Date of creation

• Alphabetical order

• Main topic or subject matter

What is the advantage of alphabetical filing?

• Using only numerical filing

• Color coding for organization

• Easy and quick retrieval of documents

• Random placement of documents

How are files organized in numerical filing?

• Files are organized in numerical filing by assigning colors to each file based on a color wheel system.

• Files are organized in numerical filing by arranging them alphabetically based on the file names.

• Files are organized in numerical filing by randomly shuffling them before storage.

• Files are organized in numerical filing by assigning a unique number to each file based on a predetermined system, such as a sequential order or a specific code. These numbers are then used to physically or digitally arrange the files in ascending or descending order.

Give an example of chronological filing.

• Organizing invoices by payment amount

• Sorting invoices by customer name

• Filing invoices based on product category

• Arranging invoices based on their issue date

Why is geographical filing important for multinational companies?

• Geographical filing is important for multinational companies to organize and access information based on specific locations, aiding in efficient management of international operations, compliance with local regulations, and better decision-making.

• Geographical filing has no impact on international operations

• Geographical filing helps companies save money on taxes

• Geographical filing is only relevant for small businesses

How does subject filing help in easy retrieval of information?

• Subject filing categorizes information by topics or subjects, allowing for efficient organization and retrieval.

• Subject filing is only useful for physical documents

• Subject filing does not categorize information

• Subject filing uses a random order for storing information