Quiz 3 Managing Electronic Record

The __________ of a records starts from its creation, distribution, uses, maintenance and final disposition.

The life cycle of electronic records is longer than the life cycle of the systems used to create them.

• True

• False

What happens to records that are considered historically, legally, or administratively important?

• Permanently disposed

• Transfer to archival institution

• Store in record office or record center

• Maintain in the system

Electronic records must be ____________ to new systems in such a way that they can still read and understood.

• transferred

• copied

• migrated

• disposed

Unlike electronic records, paper records face challenges due to the rapid obsolescence of computer systems

• True

• False

How would you sequence the stages of the record lifecycle to ensure effective management of records from creation to disposal?

• Control & use

• Disposition

• Creation & identification

• Appraisal

The term __________ to the process of evaluating records to determine their value and significance to the organization.

(a)   ​

• appraisal
• creation
• disposal
• use

Why is it important to control and use records effectively during their lifecycle?

• To increase the number of records

• To ensure records are not accessed

• To maintain the integrity and security of records

• To dispose of records quickly

If your business creates a contract proposal, the record cycle starts when the document is made. But if you receive a contract proposal by email, the cycle begins when the document arrives.

• True

• False

Why is it essential to safeguard (preserve) the digital representation of a record?

• Fulfilled purpose of its creation

• Preserving the ability to recreate in future

• Transferring record to archival institution