If you want to print an electronic image of a document instead of a hard copy, which option should you select?

Microsoft XPS Document Writer to create an XPS file.

Print gallery to print a hard copy.

Printer Status button to change the printer.

Number of copies to create an electronic image.

What is the purpose of organizing files and folders according to the document?

To avoid misplacing a file and to help find a file quickly

To make the computer run faster

To use less storage space on the computer

To improve the visual appeal of the desktop

What does the second level of the hierarchy in Figure 35 contain?

Multiple folders, one for each Office app

The storage medium, such as a hard drive

What is a path in the context of file organization?

A sequence of folders that leads to a specific file or folder

A shortcut to a frequently used program

The background image of a desktop

A list of recently opened files

What is the first step to organize the folders for a class according to the document?

Identify the folder identifying your class

Create the Word folder in the folder identifying your class

Create the remaining folders for Office apps

What is the first step to create a class folder in the Documents folder according to the instructions?

Click the File Explorer button on the taskbar

Click the New folder button on the Quick Access Toolbar

Right-click on the Documents folder and select New

Double-click This PC in the navigation pane

Why should you organize the files in a way that they are easy to find later?

To make it easier to find them later

To make it easier to share with others

To enhance the security of the files

What is the purpose of the address bar in a folder window?

It provides quick navigation options.

It displays the locations you have visited.

It refreshes the contents of the folder list.

It searches for dimmed words, folders, and elements.

What happens when you click the Refresh button in a folder window?

It refreshes the contents of the folder list.

It takes you to different locations on the computer or mobile device.

It displays the locations you have visited.

It searches for a list of files, folders, shortcuts, and elements.

What can you type in the Search box in a folder window?

A term to search for a list of files, folders, shortcuts, and elements containing that term.

The name of the folder you want to navigate to.

The locations you have visited.

The contents of the folder list.

What is the function of the Previous Locations arrow in a folder window?

It displays the locations you have visited.

It provides quick navigation options.

It refreshes the contents of the folder list.

It searches for a list of files, folders, shortcuts, and elements.

How can you create a new folder in the File Explorer window?

Use the Previous Locations arrow

What are the four tabs of the ribbon in Windows 10 used for?

To accomplish various tasks on the computer related to organizing and managing the contents of the open window

To manage files and folders within the Office apps

To provide quick access to the most frequently used Office apps

To navigate between different Office documents

What does the Quick Access area display by default?

Links to Desktop, Downloads, Documents, and Pictures

All files and folders on the computer

Only the files created with Office apps

The most recently opened Office documents

Why should you create a folder structure?

To organize your files and make them easier to find

To make it easier to delete files

To save files directly from the internet

To increase the speed of your computer

What is the first step in creating a folder within a folder in Windows 10?

Double-click the icon or folder name for the CIS 101 folder (or the folder identifying your class)

Click the New Folder button on the Quick Access Toolbar

Type Word in the text box as the new folder name

Press the ENTER key to rename the folder

After creating a new folder in the CIS 101 class folder, what is the sequence of folder names to be created next?

Excel, Access, Outlook, Publisher, OneNote

Word, Excel, PowerPoint, Access

OneNote, Outlook, Publisher, Access

PowerPoint, Publisher, Outlook, Excel

Why would you collapse a folder after expanding it and viewing its contents?

To hide the folders it contains

To view the contents of another folder

What indicates that a folder is expanded in the navigation pane?

A black arrow to the left of the folder

A green checkmark on the folder

A blue circle around the folder

What action should you take to display additional folders at the bottom of the navigation pane?

Drag the scroll box down or click the scroll bar below the scroll box

Close and reopen the navigation pane

What is the purpose of the experiment described in step 2?

To demonstrate how to scroll through folder contents in the navigation pane

To move the CIS 101 folder to a different location

To show how to compress files within the CIS 101 folder

What happens when you double-click the folder identifying your class (CIS 101, in this case)?

The folder is moved to a different location.

What is the purpose of the live preview feature when you point to the Word app button on the taskbar?

To show a preview of the open document(s) or the window title(s).

To display the contents of the document in full screen.

To rename the open document(s).

If you are using a touch screen and point to the Word app button on the taskbar, what will happen?

The live preview feature will not work.

The live preview feature will work as usual.

The Word app will be uninstalled.

What can you do by clicking the button or the live preview in the app button?

Make the app associated with the app button the active window

Minimize the application window

What should you do if the Save As gallery is not displayed in the Backstage view?

Click the Save As tab to display the Save As gallery

Click the Save button on the Quick Access Toolbar

Use the Browse button to find the Save As option

How do you return to the app window from the Backstage view?

Click the Close button on the top right corner

Press the Escape key on the keyboard

Select the Home tab on the Ribbon

What is the purpose of saving a file in the Word folder contained in your class folder (CIS 101, in this case)?

To maintain all the work you have done and be able to reuse or share it with others later

To ensure the file is shared with the class automatically

To keep the file open for further editing

To prevent the file from being deleted

What happens when you type a file name for the first time in the File name box in a Word document?

Word suggests a file name automatically.

The file is saved without a name.

Word prompts you to select a file type.

When should you not press the ENTER key while typing the file name in the Save As dialog box?

When the file name is suggested

What should you do if the Documents folder is not displayed in the navigation pane?

Drag the scroll bar in the navigation pane until Documents appears

Close and reopen the navigation pane

Double-click the navigation pane to refresh

What is the next step if the Documents folder is not expanded in the navigation pane?

Double-click Documents to display its folders in the navigation pane

Right-click Documents and select 'Expand'

Select Documents and press the Enter key

Drag the Documents folder to the desktop

If your class folder (CIS 101, in this case) is not expanded, what should you do to select the folder and display its contents in the navigation pane?

Double-click the CIS 101 folder

Right-click the CIS 101 folder and choose 'Open'

Select the CIS 101 folder and click 'Show more options'

Drag the CIS 101 folder to the main window

How do you select the Word folder as the new save location in the navigation pane?

Click the Word folder in the navigation pane

Right-click the Word folder and select 'Set as save location'

Drag the Word folder to the 'Save As' dialog box

What should you click on to save a document in the selected folder with the entered file name according to Figure 51?

The Save button (Save As dialog box)

The Save As button in the Quick Access Toolbar

The Open button in the Backstage view

The Print button in the Microsoft Office menu

Printing Saving and Organizing Files

Authored by Nat Nat

Computers

9th Grade

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MULTIPLE CHOICE QUESTION

2 mins • 1 pt

What is a file name in the context of saving a document on a computer?

The type of file format like .docx or .pdf

The storage medium where the file is saved

The name assigned to a file when it is saved

The name of the software used to create the document

MULTIPLE CHOICE QUESTION

2 mins • 1 pt

Which of the following is NOT a reason why electronic image formats are used for distributing documents?

They can be viewed in software that created the original document

They reduce the electricity consumed and environmental waste generated

They can serve as a backup reference if storage medium is lost or becomes corrupted

They provide proofreading capabilities better than viewing on the screen

MULTIPLE CHOICE QUESTION

2 mins • 1 pt

What is the purpose of printing a document according to the text?

To edit the document

To distribute it in a form that can be read or viewed but typically not edited

To save it on a computer or mobile device

To organize files within a folder

MULTIPLE CHOICE QUESTION

2 mins • 1 pt

How can you print multiple copies of a document in the software mentioned in the text?

Click the File tab and select 'Save As'

Increase the number in the Copies box in the Print gallery

Click the Back button in the upper-left corner of the Backstage view

Send the document to a portable storage medium

MULTIPLE CHOICE QUESTION

2 mins • 1 pt

What should you do if you decide not to print the document at the time of being in the Print gallery?

Click the File tab and choose 'Save'

Increase the number in the Copies box

Click the Back button in the upper-left corner of the Backstage view to return to the document window

Send the document to a portable storage medium

MULTIPLE CHOICE QUESTION

2 mins • 1 pt

What should you do if you need to verify that the selected printer will print a hard copy of the document?

Click the Printer Status button to display a list of available printer options and then click the desired printer to change the currently selected printer.

Click the Print button in the Print gallery to print the document on the currently selected printer.

Click the number of copies to change the currently selected printer.

Click the Print tab to open the Print gallery and then select the desired printer.

MULTIPLE CHOICE QUESTION

2 mins • 1 pt

What action should you take to print the document on the currently selected printer?

Click the Print tab.

Click the number of copies.

Click the Print button in the Print gallery.

Click the Printer Status button.

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Printing Saving and Organizing Files

What is a file name in the context of saving a document on a computer?

Which of the following is NOT a reason why electronic image formats are used for distributing documents?

What is the purpose of printing a document according to the text?

How can you print multiple copies of a document in the software mentioned in the text?

What should you do if you decide not to print the document at the time of being in the Print gallery?

What should you do if you need to verify that the selected printer will print a hard copy of the document?

What action should you take to print the document on the currently selected printer?

If you want to print an electronic image of a document instead of a hard copy, which option should you select?

What is another way to open the Print gallery in the software mentioned in the document?

What is the purpose of organizing files and folders according to the document?

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