Tutorial 1 Electronic Records

Electronic records must be _____ to new systems in such a way that they can still read and understood.

• transferred

• migrated

• copied

• disposed

The following is the method to improve the security of business electronic records, except ______.

• install CCTV

• access control

• encryption

• securing storage methods

What type of electronic record is created directly in digital format without being converted from any other form?

• Analog

• Traditional format

• Born digital

• Automation

Which of the following is example of transactional record?

• company policies, procedures or manuals

• old financial statements, minutes, or archival documents

• employee records or project files

• receipts, invoices or purchase order

Which is the following is false?

• Multi-dimensional documents are electronic records that can be displayed or printed in multiple formats

• Text-based documents are simple files created using word processing software, containing mainly words and often few or no image

• Data set is created, managed and used in the context of spreadsheet

• Multimedia documents are made up of various elements like images, videos, audio, and text

Many organizations are creating electronic records using office automation tools such as

• flash drive

• electronic email

• photocopier machine

• printer

All of the following are concern with the act and regulation of electronic records, except

• Akta Telekomunikasi 1950

• Akta Tandatangan Digital 1987

• Akta Penyiaran 2003

• Akta Komunikasi dan Multimedia 1998

Which of the following is true?

• The life cycle of electronic records is longer than the life cycle of conventional records

• Planning of electronic records should assign responsibility for ensuring that records are scattered and released

• Electronic records can survive without active strategic intervention to migrate records onto new systems

• The life cycle of electronic records starts from the creation

Which of the followings is the format of electronic records?

• Virtual document

• Open-text document

• Text-based document

• Embedded document

Throughout the electronic records management lifecycle, it is essential to maintain ______ and privacy.

• captivity

• security

• susceptibility

• creativity