Inquiry Letter Essentials

What is the purpose of an inquiry letter?

• To request a job interview

• To offer a product or service

• The purpose of an inquiry letter is to gather information or request specific details from a recipient.

• To provide a summary of the recipient's qualifications

What is the typical format of an inquiry letter?

• Sender's address, date, recipient's address, salutation, body paragraphs, closing, signature

• Recipient's address, date, sender's address, salutation, body paragraphs, closing, signature

• Recipient's address, date, sender's address, body paragraphs, closing, signature

• Sender's address, date, recipient's address, salutation, body paragraphs, signature

Why is the language used in an inquiry letter important?

• Using slang and informal language is preferred in an inquiry letter

• The language used in an inquiry letter is important for setting the tone, conveying professionalism, and ensuring clarity in communication.

• Inquiry letters are not meant to be professional

• The language used in an inquiry letter is not important

In an inquiry letter, what should be included in the opening paragraph?

• Detailed personal background information

• Introduction of the purpose, context, and interest in recipient's assistance.

• A summary of the recipient's recent activities

• A list of unrelated questions

Why is it important to be concise in an inquiry letter?

• It allows for more room to include irrelevant information

• Being long-winded shows attention to detail

• Conciseness helps the recipient quickly grasp the purpose of the letter and respects their time.

• Recipients prefer lengthy letters

How should the tone of an inquiry letter be?

• Polite, professional, and formal

• Short, vague, and unprofessional

• Rude, casual, and informal

• Aggressive, demanding, and casual

What should be the closing statement in an inquiry letter?

• Request a meeting without specifying availability

• End the letter abruptly without any closing remarks

• Express gratitude for the recipient's time and consideration, and mention the expectation of a response or further communication.

• Include personal complaints or criticisms towards the recipient

What is the role of contact information in an inquiry letter?

• Contact information in an inquiry letter is meant to confuse the recipient

• Contact information in an inquiry letter is used for decoration

• Contact information in an inquiry letter is irrelevant

• Contact information in an inquiry letter allows the recipient to respond or follow up on the inquiry.

In the first paragraph of a business letter, we greet the person and...

• tell an anecdote

• mention the reason for writing the letter

• ask the person something about his/ her life

• comment about different topics

What is the purpose of placing order letters?

• To order items or services

• To ask permission to order items or services

• To bargain about the items or services offered

• To make an appointment to order items or services